Job Description

Coleg Sir Gar have an exciting opportunity for a Registry Administrator to join our busy registry team on a fixed term temporary basis, based at our Graig Campus in Llanelli.

The Graig Campus is the largest of the five campuses of Coleg Sir Gar and is based close to the village of Pwll on the South West Wales coast in Llanelli. With views over the neighbouring Gower peninsula, the Campus is a great place to work and study with a range of well-resourced teaching facilities and the Hwb, a contemporary designed student area for personal support and learning.

As a Registry Administrator, you will play a pivotal role in the collection and supply of further and higher education data, from which the College is funded and its performance monitored. The role will give the successful candidate an excellent insight into the Registry department where you will work closely with various departments across Coleg Sir Gar and Coleg Ceredigion.

The main responsibilities are to assist with the enrolment process of learners at the College. You will also collect and enter data for the College and all external awarding and funding bodies, ensuring accurate data is maintained on the College MIS You will also assist with administration of registry and examination procedures, including receipt and distribution of exam results and certificates.

Key Responsibilities

Assist with the enrolment process of learners at the College e.g. Further Education, Higher Education, School Link etc. Collect and enter data required for the management of the College and for all external awarding and funding bodies; ensuring accurate data is maintained on the College MIS. Assist with data checking exercises required in preparation for timely MEDR funding returns. Assist with the administration of registration and examination procedures where required. Assist with the receipt and distribution of examination results and certificates in liaison with the campus office. Contribute to the collection and entry of attainment data in support of funding and performance monitoring. Support the process of providing attendance confirmation and academic history data e.g. academic reference requests. Act as a point of contact for the registry department with regards to the administration of student records, attendance registers and checklisting. Communicate with a range of departments internally and externally to ensure the recording of accurate student records on the College MIS. Carry out any other duties as directed by the Principal/Chief Executive commensurate with the grade of the post at the initial place of work or other locations within the College.

Person Specification

Essential Criteria

Appropriate Qualifications to Level 3 or equivalent experience GCSE English or O level Minimum Grade C or CSE Grade 1 equivalent GCSE Mathematics or O level Minimum Grade C or CSE Grade 1 equivalent Relevant experience of administration Good communicator with diplomacy and tact Good interpersonal and organisational skills Ability to work harmoniously with colleagues Ability to work under pressure and to tight deadlines Good presentational skills Competence in the use of a range of IT systems and packages

Desirable Criteria

Use of data bases for recording and reporting data An understanding of Further and Higher Education issues Experience of working in partnership with external agencies

Welsh Language Requirements:

Welsh Oracy (Listening/Speaking) -

Level 0/1 Desirable

Welsh Literacy (Writing/Reading) -

Level 0/1 Desirable

(See detailed Language Level Descriptors attached)

Persons are welcome to apply for posts in Welsh and applications made in Welsh will not be treated less favourably than an application made in English.

Shortlisting is likely to be completed week commencing 27th October 2025. If you are successful during shortlisting, interviews are likely to be held week commencing 10th November 2025.

Benefits

You will receive 28 days holiday, plus bank holidays and five closure days which totals at 41 days holiday per year. You also receive an additional 4 days after 5 years service. Extremely generous pension scheme with employer contributions of 20%. Award-winning professional learning and development programme. Cycle to work scheme Free on-site car parking Online and instore retail discounts

About Coleg Sir Gar and Coleg Ceredigion

Coleg Sir Gar was created in 1985 and became a corporate institution in 1993. In 2013 it became Coleg Sir Gar Ltd, a company within the University of Wales: Trinity Saint David Group, and part of a regional Dual Sector University. The College has an annual turnover of over 35m and employs around 800 staff.

Coleg Ceredigion was created in 1985 and became a corporate institution in 1993. The college merged with the University of Wales Trinity Saint David as a subsidiary company in 2014. The college has an annual turnover of 6m and employs around 180 staff.
The College is based in South West Wales and has seven main campuses at Llanelli (Graig), Carmarthen (Pibwrlwyd and Jobs Well), Ammanford, Llandeilo (Gelli Aur), Aberystwyth and Cardigan. The College is also home to Carmarthen School of Art which has its origins dating back to 1854.

Inspiring Learners

Fulfilling Potential

Achieving Excellence

Job Types: Full-time, Temporary
Contract length: 24 months

Pay: 24,424.00-25,199.00 per year

Benefits:

Cycle to work scheme Free parking On-site gym On-site parking
Work Location: In person