Job Description

Job number

PRO01344

Faculties

Provost's Team

Departments

IC Student Union

Salary or Salary range

37,108 - 40,166 per annum

Location/campus

South Kensington Campus - Hybrid

Contract type work pattern

Full time - Open ended

Posting End Date

4 Jan 2026

About the role

------------------


The student representation team is an integral part of the Student's Union here at Imperial College. We empower students to change the world around them. From running elections and supporting student-led campaigns, to delivering research and insight on student opinion - our team amplifies the voices of students and supports them in inspiring change and making the world a better place: in the Union, in the College, in the local area and beyond.



We are currently looking for an upbeat and impassioned individual to help support the Representation Manager in our primary objectives of representing students effectively and delivering the best student led experience possible. You will be an outstanding teammate working closely with Officer Trustees and elected student representatives to ensure that positive and impactful change is driven successfully. You will also help deliver Union democratic functions to ensure our representation is engaging and inclusive and enables students to be involved in the decision making at every level.



The successful candidate will have fantastic collaborative skills, becoming better at building relationships as you will have day to day contact with colleagues both across the Student's Union and the College to facilitate the academic representation system. The role will require excellent planning and organisational skills including contributing to the strategic and operational goals in order to strengthen the Unions capacity for optimal student support through training, representation and democracy. You will also be key in supporting and delivering projects that assess impact across representation work therefore the ability to balance a multifaceted workload is essential.



Experience in a similar role within a fast paced (and fun!) environment would be helpful.

What you would be doing

---------------------------


The Representation Coordinator is a role to support and enable effective student representation within Imperial College Union. The role will ensure students are central to Union decision making by supporting fair democratic processes and helping to provide an excellent student experience.




The role is responsible for empowering and enabling elected student representatives to be effective in their roles, through effective and efficient training, support and administration of representation services.



Alongside the elected Officer Trustees and the Representation Manager, the role will support the development of strategic and operational goals that strengthen the Union's support capacity and empower student-led change. The role will administer effective training and processes surrounding representation and democracy and play a critical role in assessing the impact of the student representatives. The role will support the delivery of key projects which affect the academic or educational experience of students at Imperial.


The full duties and responsibilities are set out in the and Person Specification.

What we are looking for

---------------------------


Essential Requirements:


A Level or relevant experience Experience of supporting and empowering volunteers (preferably within higher education) Experience of supporting student representation and/or democracy Experience of project support and/or event administration, delivery and evaluation Experience of maintaining relationships with stakeholders Experience of producing and delivering training Understanding of the structures, issues and trends affecting higher education and the student experience Understanding of best practice in student democracy Understanding of best practice for developing and delivering training Understanding of equality, diversity and inclusion issues in practice Excellent communication skills, both written and oral Competent IT skills - Microsoft 365, e-mail, social media and administrative systems Excellent administration and organisation abilities and the competence to balance competing priorities in order to meet deadlines Ability to work effectively on your own as well as in a team Ability to work in a fast-paced and changing environment with a flexible and adaptable approach to work Commitment to the Union's values of integrity, inclusivity, and innovation

What we can offer you

-------------------------


Please note this role is with the Students' Union. We're a registered charity in our right, with our own governance, systems, processes, and objectives. However, we work extremely closely with Imperial College London, so you'll also be joining a wider community of staff working within higher education. If you've never worked in a students' union, or are unsure why it's different, we urge you to get in contact. It's a brilliant place to work.



As an employee of Imperial College, you will be part of lively community and work in a friendly and relaxed environment. Our aim is to provide to all our employees an encouraging and relaxed working environment with an emphasis on personal development and work-life balance. Based on that we offer:


flexible working hours generous pension scheme 25 days holiday (plus 6/7 extra days per year for College Christmas and Easter closures) bicycle loan scheme season ticket loan health benefits excellent professional development opportunities and many more.

More information can be found on the Imperial College Benefits page: Benefits | Administration and support services | Imperial College London

Further information

-----------------------


To apply for the role please complete the online application form.



We are running a characteristic anonymised application process for this recruitment as part of the College's commitment to equal opportunities and eliminating discrimination. Applicants will be assigned an application reference number and

applicants' names will not be visible to recruiting managers until the interview stage.

You will

not

be required to attach a CV. Please also refrain from including your name in your supporting statement.

Closing date:

4 January 2026

Should you require any further details on the role please contact the People team on icu.people@imperial.ac.uk.



Interviews (In-Person) will be expected to take place week commencing 12 January 2026.


We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability. We particularly encourage applications from Black, Asian and other racial minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. If there are any reasonable adjustments needed through the process, we will accommodate as much as possible.


As part of our commitment to sustainability, every role within Imperial College Union contributes to our environmental and social goals. This includes actively participating in initiatives to reduce waste, conserve energy, and promote eco-friendly practices within every department.

Available documents

-----------------------


Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.



If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.



Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.



As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.



This is your chance to help shape the future. We hope you'll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.



Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.