Job Description

This post is for internal candidates to South Tees Trust and North Tees Trust. If you are not currently working within the trust your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.
The post holder will be responsible for supporting research studies developed within the Academic Cardiovascular Unit (ACU). The key duties will be to provide administrative support to ACU, oversee the completion of project set-up tasks, proactively gather information on projects and act as a contact point for local researchers. This work will help ensure that high quality data is stored on researcher activity, increased regular communication from the ACU to researchers and that research projects progress through relevant processes as efficiently as possible. The role will also involve the development and management of research databases and randomisation systems.
The post holder will be tasked with achieving set deadlines but can manage their own time in co-ordinating their different responsibilities alongside responding to ad hoc requests.
Main duties of the job

• Provide administrative support to ACU staff on request
• Responsible for the day-to-day management of ACU logs
• Record and monitor upcoming deadlines for projects
• Communicate requirements of funders and monitor progress
• Pass on information to other ACU team members and wider R&D teams, both locally and nationally - including the local study set-up team, research team leads and clinical support services, so they can advise on capacity to deliver research.
• Ensure communication with non-R&D stakeholders too and that all relevant departments are informed of potential activities
• To be the key contact for researchers who wish to conduct research involving the ACU and answer queries from researchers promptly and efficiently, acknowledging all communication, and ensuring efficient flow of information
• Play a coordinating role, acting as the link between the ACU, South Tees Hospitals NHS Trust Research & Development office and investigators, service leads, networks and other stakeholders.
• Provide guidance, support and assistance to any new ACU team members and research staff within the organisation
• Support activities in training staff in Trust processes and systems on a one to one basis or in small groups

About us
Leadership and Improvement Training
South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring leaders programme, and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3,5 and 7.
Details
Date posted
27 June 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
26,530 to 29,114 a year Per annum
Contract
Secondment
Working pattern
Part-time
Reference number
328-CP-7187513
Job locations
The James Cook University Hospital
Marton Road
Middlesbrough
TS4 3BW
Job description
Job responsibilities
Please see the full job description and person specification document(s) attached for main responsibilities of the role. Job description
Job responsibilities
Please see the full job description and person specification document(s) attached for main responsibilities of the role.
Person Specification
Qualifications
Essential

• GCSE in Maths and English (A-C/4-9) or Functional Skills (level 2)
• Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; plus knowledge of specialist functional/medical/legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures.

Desirable

• Degree or equivalent qualification
• Research qualification

Knowledge and Skills
Essential

• Advanced computer/keyboard skills and working knowledge of computer based packages e.g. Word and Excel needed for ability to access, input and retrieve information onto a computer and monitoring of trials patients. Ability to learn the skills to manage research databases and randomisation software
• Organisational and time management skills to manage and deliver a range of tasks and projects to tight deadlines
• Awareness of the importance of the data protection act and confidentiality in research

Experience
Essential

• Experience of database management
• Three years administrative experience preferably in a healthcare / academic environment

Desirable

• Experience of working in NHS research and development

Person Specification
Qualifications
Essential

• GCSE in Maths and English (A-C/4-9) or Functional Skills (level 2)
• Knowledge of secretarial and administrative procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; plus knowledge of specialist functional/medical/legal terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures.

Desirable

• Degree or equivalent qualification
• Research qualification

Knowledge and Skills
Essential

• Advanced computer/keyboard skills and working knowledge of computer based packages e.g. Word and Excel needed for ability to access, input and retrieve information onto a computer and monitoring of trials patients. Ability to learn the skills to manage research databases and randomisation software
• Organisational and time management skills to manage and deliver a range of tasks and projects to tight deadlines
• Awareness of the importance of the data protection act and confidentiality in research

Experience
Essential

• Experience of database management
• Three years administrative experience preferably in a healthcare / academic environment

Desirable

• Experience of working in NHS research and development