Job Description

Contractor Resourcing Coordinator - Polaris Team
Location: London
Employment Type: Permanent, Full Time
Grade: Consultant
Hybrid
XPS Group is a leading UK consulting and administration business specialising in the pensions and insurance sectors. As a FTSE 250 company with over 2,000 employees, we combine deep expertise with advanced technology and analytics to support over 1,400 pension schemes and their sponsors. We also provide strategic support to life and bulk annuity insurers. Our vision is to create a vibrant workplace where difference is recognised as a strength and where talented people can flourish.
About the Role:
This is a hybrid role with an office presence expected twice per week, with more frequent attendance during the initial onboarding period. We are seeking a Contractor Resourcing Coordinator to join our Polaris Team within the Insurance Consulting business. This role is critical in supporting contractor resourcing and ensuring the effective delivery of services to our clients. You will work closely with senior stakeholders and internal teams to manage contractor pipelines, documentation, and client-facing materials.
Key Responsibilities:
- Provide resourcing support to a Partner in the Polaris team
- Manage and maintain the contractor database and associated documentation
- Prepare and maintain contractor biographies for client use
- Design PowerPoint presentations for client pitches
- Assist in developing a contractor tracking system
- Support the preparation of Statements of Work and Secondment agreements
- Liaise with the in-house recruitment team to ensure onboarding compliance
- Perform general administrative duties to maintain GDPR compliance
Your Profile
Essential:
- Proven recruitment experience (in-house or agency)
- Advanced proficiency in Microsoft Outlook, Excel, and PowerPoint
- Ability to work under pressure and meet tight deadlines
- Excellent attention to detail and organisational skills
- Strong written and verbal communication skills
- Experience working with senior stakeholders
- High level of integrity and confidentiality
- Flexible and adaptable with a willingness to learn
Desirable:
- Knowledge of actuarial or insurance (preferably life insurance) sectors
Qualifications
- Educated to A-Level, Degree, or equivalent standard
- GCSEs in Maths and English (minimum grade B or equivalent)
What We Offer:
Enjoy a competitive salary, annual discretionary bonus, and 25 days' holiday with buy/sell flexibility. Benefits include pension matching, healthcare plans, life assurance, and retailer discounts. We support our team with a flexible benefits scheme, employee assistance, and digital GP service. Participating in volunteering events is encouraged with paid volunteer days available. Referral bonuses are offered for introducing suitable candidates to XPS.
Equal Opportunity Statement:
XPS Group is committed to diversity and equal opportunities. We welcome applications from all candidates, irrespective of sex, race, disability, sexual orientation, religion, or belief. As a Disability Confident employer, we ensure accessible and supportive work settings for all employees.
Eligibility:
Any employment offer made will be conditional upon you satisfying DBS Disclosure checks, employment or educational references, satisfactory credit checks, and eligibility to work in the UK. XPS Group is not able to provide sponsorship to employees.