Job Description

Role Purpose:

The Sales Administrator provides critical support to the sales team by ensuring administrative accuracy and operational efficiency. This role involves reviewing documentation, issuing purchase orders and proforma invoices, building sales quotes, coordinating with logistics and repair teams, and maintaining accurate CRM records. The ideal candidate will be organized, detail-oriented, and comfortable working in a fast-paced commercial aviation environment.

Key Responsibilities:

Administrative & Document Control

Review and verify all customer paperwork for accuracy and compliance. Draft and send purchase orders and proforma invoices to suppliers and customers. Maintain document filing systems (digital and physical) for audit readiness.

Sales Support & Quote Preparation

Assist the sales team by building and formatting quotes based on provided pricing and sourcing data. Ensure timely turnaround of quotes, supporting sales productivity and customer satisfaction. Track the status of open quotes and coordinate with sales reps to follow up as needed.

CRM & Data Management

Input and update supplier quotes and new customer contact details in the CRM system. Maintain accurate and organized records of all supplier/customer communication. Ensure CRM data integrity to support reporting, targeting, and follow-up workflows.

Logistics & Repair Coordination

Liaise with the logistics team to arrange collections, shipments, and delivery updates. Coordinate with repairs to track the status of materials and communicate updates to sales staff. Escalate any delays or discrepancies in shipments to sales team to share with clients

Key Performance Indicators (KPIs):

Accuracy of quotes and documentation issued Turnaround time for POs, invoices, and CRM entries CRM data completeness and consistency Support response time to sales team requests Internal team satisfaction and communication effectiveness

Required Skills & Qualifications:

High attention to detail and accuracy with paperwork and data entry Proficient in Microsoft Office, especially Excel and Outlook Experience with CRM platforms (e.g., Salesforce, Zoho, or similar) Excellent organizational and multitasking skills Strong written and verbal communication skills Comfortable liaising with logistics and repair providers

Career Path:

The is a fantastic entry level role for someone not wanting to go to college but interested in sales. Progression can be either into sales operations, accounts administration or into a sales executive role depending on performance, interest and company growth

Job Type: Full-time

Pay: From 24,871.00 per year

Additional pay:

Performance bonus
Benefits:

Company pension Free parking On-site parking
Schedule:

Monday to Friday
Ability to commute/relocate:

Leatherhead KT22 7BA: reliably commute or plan to relocate before starting work (required)
Work Location: In person

Expected start date: 01/09/2025