Job Description

We are looking for a highly organised and proactive Sales Administrator to support in managing key retail and amazon accounts. This is a foundation role that will be central to the smooth operation of our commercial activities, from managing product data to supporting cross-functional initiatives. You will work closely with internal marketing, finance, and operations teams, providing critical support that enables the team to deliver on ambitious growth plans.
1. Retailer Account Management

• Manage item life-cycle - oversee existing product maintenance and new item setup across all commercial retailers and Amazon
• Manage promotional submissions and track performances
• Proactively track deadlines for new item submissions, promotional windows, and reporting requirements, alerting cross-functional teams as needed
• Upload and maintain accurate product data (pricing, images, descriptions, pack sizes, compliance details)
• Key point of contact for select accounts across various brands
• Become well-versed in retailer portals to serve as the internal "go-to" for portal navigation and troubleshooting
• Attend retailer meetings as needed

2. Support Amazon account management
Liaison between agencies and the internal team
Work with cross-functional partners to manage AMZ shipment processes in collaboration with supply team + AMZ agencies
Provide updated content to Amazon agencies for all brands as needed while ensuring content is saved down on the drive3. Trade Marketing

• Manage content optimization across retailer websites by ensuring all product pages (PDPs) are updated in line with the brand masterfile/brand book via Syndigo and other platforms

Assist commercial teams with visual merchandising (VM) and point-of-sale (POS) submissions, ensuring timely delivery of assets and compliance with retailer requirements
Own retailer content: briefing asset needs based off the global master assets and ensuring correct cataloguing in the retailer drives
Support in ad-hoc retailer requests for content, copy or samples4. Financial & Administrative Support
Act as a liaison between Sales and Finance to ensure both teams have consistent, accurate data
Update commercial workbooks- promotional calendars, contact information, pricing, distribution, etc.
Assist finance team on AP/ AR reconciliation and AP follow ups
Verify promotional spend/ chargebacks against the agreed on JBPs
Maintain up-to-date records of contracts, terms, and allowances for Finance reference5. Cross-Functional Collaboration & Reporting
Pull weekly sales from all retailer portals and Amazon; update and maintain EPOS reports by SKU and retailer
Distribute accurate sales reports and highlight key trends to Sales, Finance, and Marketing to support forecasting and planning
Engage in team meetings and strategy sessions, contribute insights, support collaborative initiatives
Work for a great start up beauty brand within a much larger companyLots and lots of opportunity for progression
A successful Sales Administrator should have:

• Previous experience in an administrative, operations or business support role
• A passion for the beauty industry
• Desire to progress and be part of a fast growing start up
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Excellent communication skills, both written and verbal.
• A proactive approach to problem-solving and multitasking.
• The ability to work effectively as part of a team and independently

They are a beauty brand. They are part of a wider group so you have the benefit in working for a fast growth start-up function but within a start up part of the business.

• A competitive salary of 25,000 - 30,000 per annum, depending on experience.
• Comprehensive BUPA health coverage.
• 28 days of holiday, plus bank holidays.
• A permanent role with opportunities for growth within the beauty industry.
• A supportive and organised working environment in London.

Skills Required