Job Description

Responsible for preparing, processing and maintaining invoices to ensure accurate and prompt billing

Key Responsibilities/Accountabilities

Invoice Preparation - generate and issue invoices to customers based on service level agreements and sales orders Data Entry - accurately enter invoice information into the accounting system Verify Transactions - review invoices for completeness and accuracy, ensuring that all necessary information is included. Queries - address and resolve any discrepancies or disputes related to invoicing RMA - repair and fault invoicing Customer Communication - respond to all queries and expedite outstanding overdue invoices Accounts receivable support- support the monitoring and management of receivables ensuring timely collection of payments Reporting - Prepare and submit regular reports on invoicing status and activity Compliance - ensure all invoicing procedures comply with company policy and relevant regulations Collaborate - work closely with other departments to ensure accurate billing information and stock allocations Assist with stock counts on a quarterly and incremental basis General administration duties

Key Competencies

Supporting & working with others Delivering objectives Acting professionally. Delivering great customer service Strong communication skills

Skills and Knowledge

Essential

Competent with MS Excel & Word Self-Starter Strong written and verbal communication skills Meticulous and accurate worker Strong team player

Desirable

Knowledge of the GP MRP/ERP System or a similar system Previous experience in an invoicing role * Familiarity with basic accounting principle and practices