Job Description

Job Summary

Mayville High School is seeking to appoint an enthusiastic and experienced Finance Sales Ledger/Credit Controller who will support the Finance Manager in managing the day-to-day income of the school. The person should be able to work efficiently, methodically, and accurately, and have good communication and interpersonal skills as they will be liaising regularly with parents and other members of staff.

We are seeking a detail-oriented and proactive Credit Controller to join our finance team. The successful candidate will be responsible for managing the credit control process, ensuring timely collection of outstanding debts, and maintaining positive relationships with parents. This role is crucial in supporting the financial health of the organisation by minimising bad debts and optimising cash flow.

Duties

Management of Fee Ledger

Prepare and send out termly billing and other invoices related to school activities, as well as running the monthly direct debit payment schemes. Working with local authorities to ensure the appropriate funding is received.

Liaise with relevant staff concerning the content of termly bills.

Ensure all bursaries and discounts are recorded and reported.

Dealing with and resolving queries from parents arising from the termly fee invoices by email, telephone and in person.

Credit control duties, include monitoring the receipt of fees and the collection of outstanding fees.

Contact parents directly regarding outstanding payments.

Setting up direct debit plans.

Keeping accurate records of emails, conversations, and phone calls regarding parent accounts.

Parent Debt

Liaising with solicitors to deal with parental debt.

Being responsible for recording new deposits for new pupils and refunding parents when pupils leave.

Provide the external auditors with all documentation as requested by them in relation to the Fee Ledger.

Early Years

Administration of the Early Years Free Entitlement Nursery Education Scheme.

Management of Residential Trips

Set up new trips in ParentPay.

Assist in queries regarding total trip costs.

Sending trip letters out to the relevant year group.

Making sure payments are received within payment terms.

Chasing any outstanding payments.

Cross-checking fee payments with trip participants.

Bank

Record all cash receipts from parents on the fee ledger

Processing all other bank receipts.

Ensuring all credit card receipts are collated, processed, and reconciled.

PTA

In liaison with the Finance Manager, maintain the PTA accounts, including deposits and payments.

Administration Support

General administration including typing, filing, photocopying, scanning invoices, archiving of files and maintenance of current year files and long-term storage of prime documents in accordance with statutory requirements.

Deal with ad-hoc queries.

Contribute to the future development of the Sage/School administration system.

Undertake any training considered appropriate for the better performance of the job.

To undertake additional duties under the reasonable direction of the Headteacher.

Requirements

Proven experience in a credit control or accounts receivable role. Proficiency in accounting software such as QuickBooks, Sage, or Xero is essential. Strong understanding of accounts payable processes. Excellent communication and negotiation skills to effectively manage client relationships. High level of attention to detail and accuracy in data entry and record keeping. Ability to work independently as well as part of a team in a fast-paced environment. Strong organisational skills with the ability to prioritise tasks effectively. If you are an enthusiastic individual with a passion for finance and credit management, we encourage you to apply for this exciting opportunity as a Credit Controller within our dynamic team.
Job Type: Full-time

Pay: 29,000.00-32,000.00 per year

Benefits:

Company pension Employee discount
Work Location: In person