Job Description

Purpose of the Role

The Sales & Purchase Ledger Manager will play a key role in strengthening the finance function by managing the end-to-end sales and purchase ledgers, ensuring accurate billing, supplier control, reconciliation, job costing, and CIS compliance. The position ensures all financial transactions are properly authorised, documented, and aligned with internal approval and reporting structures as part of an evolving finance process improvement plan.

Key Responsibilities

Billing & Variations

Prepare, validate, and submit billing and variation data in line with standard procedures. Ensure all invoices are correctly raised, coded, and supported by approved documentation. Maintain a complete audit trail for all submissions and updates.
Payment Chasing

Maintain and update a weekly Payment Tracker to monitor outstanding invoices. Issue payment reminders, liaise with customers, and escalate overdue items when required. Provide regular ageing reports and collection summaries for management review.
Purchase Ledger & Materials Ordering

Check and post supplier invoices in accordance with the purchase order approval matrix. Reconcile supplier statements monthly and resolve any discrepancies promptly. Verify invoices against approved purchase orders and delivery documentation.
Job Costing & Site Work Analysis

Maintain and reconcile job costing trackers for all projects and site works. Record daywork sheets, ensuring they are approved, coded, and billed correctly. Provide cost analysis and variance reports to support project-level financial reviews. Liaise with contractors and site personnel to ensure all costs are captured accurately.
CIS Payments

Prepare CIS schedules, ensuring correct deductions, verification, and submission. Reconcile CIS control accounts monthly and highlight discrepancies to management. Maintain compliance with HMRC CIS requirements and company procedures.
Financial Controls & Reporting

Support the Finance Director in month-end close, ledger reconciliations, and management reporting. Assist with audit preparation and provide accurate supporting records as required. Contribute to the development of dashboards and cost-tracking reports for management use. Maintain a clear and auditable approval trail across all ledgers and transactions.
Systems & Process Development

Support the rollout of new finance processes, approval workflows, and reporting tools. Identify opportunities for improvement to enhance accuracy, efficiency, and control. Ensure full utilisation of Microsoft Dynamics 365 Business Central (or similar ERP system) for financial management and reporting.

About You

Qualified Credit Controller or Accountant (AAT, CIMA, or equivalent qualification preferred). Minimum 5 years of experience in bookkeeping, credit control, or ledger management within UK-based organisations. Strong understanding of reconciliations, job costing, and cost analysis. Proven experience in credit control, supplier account management, and CIS processing. Ability to communicate effectively with operational and site teams to ensure data accuracy. Hands-on experience with Microsoft Dynamics 365 Business Central or equivalent ERP/accounting systems. High attention to detail, accuracy, and accountability. Strong organisational and time management skills, with the ability to meet deadlines in a fast-paced environment. Clear, professional communication skills for working with cross-functional teams.

Performance Measures (KPIs)

Accuracy and timeliness of ledger postings. Billing and collection performance versus agreed payment terms. Compliance with purchase order and approval processes. Quality and accuracy of job costing and variance reports. Reduction in aged debtors and unreconciled supplier items. Adherence to month-end close timelines and audit readiness.

What We Offer

Competitive salary (30,000 - 35,000 depending on experience). Opportunity to shape and strengthen a growing finance function. Hybrid working available after onboarding. Professional, supportive working environment where your contribution truly matters.
Job Type: Full-time

Pay: 30,000.00-35,000.00 per year

Application question(s):

Can you provide proof of experience in credit control, supplier account management, and CIS processing?
Experience:

bookkeeping, credit control, or ledger management: 5 years (preferred)
Licence/Certification:

AAT, CIMA, or equivalent qualification (required)
Work Location: In person