Job Description

Purpose of Position

In addition to the administrative tasks listed below, to provide a range of secretarial and administrative services to support the overall running of Albyn School.

This role is full time, permanent, all year round.

37.5. Monday to Friday, 8am to 4.30pm or 8.30am to 5pm (on a rota basis), 1 hour lunch break.

Administrative Tasks

To maintain pupil registers daily, producing listings of late arrivals and absences and contacting parents where necessary. To ensure, along with other administrative staff, that telephone cover is maintained, messages are delivered and enquiries dealt with appropriately. Undertake reprographics for the School as directed by the Senior Administrator. To administer the internal and external mail. To assist with the production, collation and dispatch of School communications. To maintain easily accessible and comprehensible office filing systems. Handle personal enquiries and visitors to the School. To include arranging or confirming meetings with staff and dealing with enquiries and messages from parents, pupils and staff. To maintain a presentable workspace and tidy office environment. To order and store general school stationery. To support the School Leadership Team, HR, Admissions, Events and Finance functions as required.

Person Specification

The successful candidate should be able to demonstrate from their application, at interview or from their references, the following:

A good general level of education plus appropriate further or higher education. Awareness and understanding of the demands of working in a school and also as part of a small team. The ability to work independently, show initiative and enjoy challenges. A high level of courtesy when dealing with staff, pupils, parents and visitors to the School. An ability to relate well to children of all ages. Flexibility with regard to working hours. This may include occasional weekends, morning shift or late finish. An eye for detail and accuracy and be knowledgeable in the use of Google Workspace and Microsoft Office. Appropriate interpersonal skills when relating to prospective parents, pupils and benefactors. The need for discretion and the ability to maintain confidentiality with respect to all personal data. High levels of organisational ability.

Appointment Terms

The position is permanent, full time, all year round. The salary for the post is 23,647 per annum. Service is pensionable as a member of the Royal London Pension Scheme.

Other, non-contractual, benefits include:

Discount on basic tuition fees subject to the employee's child/ren meeting the entrance requirements. Relocation expenses may be available for those moving into the area. Free After School Care for the employee's child/ren - 4-6pm, Monday to Friday. Discounted Holiday Club fees. Cycle to Work Scheme. Benefits platform package. Use of the School's Fitness Suite. A strong, supportive staff community.

Equal Opportunities

At Albyn School we are committed to creating and promoting a diverse and inclusive workforce that fully reflects our pupils and local community. All appointments will be made on merit, following a fair and transparent process. Applications are welcome from all suitably qualified candidates regardless of age, disability status, ethnic or national origin, gender identity, marital status, political opinion, religion or belief, sex, sexual orientation or trade union membership. We particularly encourage applications from under-represented groups.

Application Process

Applicants must submit: a full CV (including details of all post-16 qualifications). a letter of application (maximum two sides of A4) explaining your reasons for applying and outlining your suitability for the role. the names, phone numbers and email addresses of two professional referees.
Please note the following:

Those progressing to interview stage, will be required to show proof of their Right to Work in the UK and proof of their qualifications.

Interviews will take place on Friday 11 July 2025.

To arrange a confidential conversation about the role, please contact the Head of School's EA, Georgia Dale Applications should be sent by email to the HR Manager, Susan Allan (hr@albynschool.org) Albyn School is committed to safeguarding children and the successful applicant will be subject to an enhanced PVG check by Disclosure Scotland. Candidates are urged to apply as soon as possible as we reserve the right to make an appointment before the closing date if a suitable candidate is found.

The deadline for applications is 12 noon on Tuesday 8 July 2025.

Job Type: Full-time

Pay: 24,728.00 per year

Benefits:

Childcare Company pension Cycle to work scheme Employee discount Gym membership Health & wellbeing programme Sick pay
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 08/07/2025
Expected start date: 18/08/2025