Job Description

: School Administrator

Closing date: Monday November 3rd 2025

Interview date: Wednesday 12th November 2025 (All necessary statutory checks must be completed)

Contract: Permanent (following successful probationary period of 12 months)

Salary Type: Support Staff

Salary Details: Grade 6 (9,097.02 - 9,856.68 depending on experience)

Hours of Work: 15 hours per week - term time only (Start and finish times negotiable)

Application Procedure

Please email: office.3043@chadlington.oxon.sch.uk with your covering letter and CV

About us

Chadlington CE Primary School is a successful village school, known for its innovative and imaginative approach to teaching and learning. The school has a good reputation within the local community. We are looking for a team player with strong organisational and communication skills, enthusiasm and initiative.

Contact Details

Address: Church Road, Chadlington, Chipping Norton, Oxfordshire, OX7 3LY

Telephone: 01608 676366

Website: www.chadlington.oxon.sch.uk

Email address: office.3043@chadlington.oxon.sch.uk

Safer Recruitment

Oxfordshire Schools are committed to safeguarding and promoting the welfare of children and young people. They expect all staff and volunteers to share this commitment. This post involves the type of work with children and young people that requires applicants to undertake a Disclosure and Barring Service check. The possession of a criminal record will not necessarily prevent an applicant from obtaining this post. All users are considered confidentially and according to the nature of the role and information disclosed.

Job/Person Summary

We are looking to appoint an enthusiastic, dedicated, and flexible School Administrator. This is a busy role, supporting the smooth day-to-day running of the school.

The successful candidate must:

? Demonstrate strong communication and interpersonal skills

? Have good GCSE or equivalent qualifications in English and Mathematics.

? Be confident in the use of IT and be open to new learning and development opportunities

? Work effectively as a member of a small team, understanding school roles and responsibilities.

? Relate well to children and adults

? Be able to prioritise work in a busy environment

? Be flexible and enthusiastic

? Be methodical and organised

? Manage and develop systems

? Be a competent and accurate typist

? Understand the importance of diplomacy and confidentiality

? Be able to act on their own initiative

? Be willing to understand and support the school's vision, aims and ethos

? Undertake all necessary training (IT systems, Health and Safety, Safeguarding etc.)

We can offer you:

? Excellent mentoring and professional development opportunities

? Supportive and friendly colleagues and leadership

? An exciting and flexible working environment

? A warm welcome to our vibrant and happy village school situated in the beautiful Cotswold countryside

Office Administrative Duties

? Sign in visitors to the school and carry out necessary safety checks (DBS) and inform visitors of correct Health and Safety protocol

? Maintain Arbor MIS

? Maintain records of parent permissions (photographic, school trips etc.)

? Maintain Acceptable Internet Use Agreements

? Maintain an up-to-date record of pupil allergies

? Organise and maintain filing systems (both manually and electronically)

? Keep the school website up to date

? Manage school emails and telephone messages when office administrator is absent

Send out regular newsletters to parents and manage the school social media

Safeguarding Administrative Duties

? Ensure all necessary checks are in place, including DBS checks (the Single Central Record), Safeguarding Certificates, Prevent Certificates, Recruitment and Safeguarding Lead.

Health & Safety Administrative Duties

? Lead and manage Health and Safety in the school

? Maintain the Smartlog online system

? Organise staff H&S training

? Contribute to meeting agendas to keep staff H&S knowledge and awareness up to date

? Liaise with the Headteacher to address H&S concerns promptly

? Prepare for and conduct the annual H&S audit

? Line manage the Caretaker & contractors (e.g. cleaners, grounds management, constructors etc.) and manage appraisals

? Keep H & S training and certification up to date (e.g. Fire Marshall Certification, H&S Management, Legionnaires etc.)

HR Administrative Duties

? Manage contracts

? Keep personnel records and organise files

? Process monthly claims forms

? Process HR forms and liaise with the HR Support Team at the Headteacher's request

? Ensure all new members of staff receive a Staff Handbook and that they are supported through the induction process

General responsibilities

? Take appropriate responsibility for your health, safety and welfare and the health and safety of pupils, visitors, and work colleagues in accordance with the requirements of legislation and adopted policies: including responsibility for raising concerns with the Headteacher or Line Manager.

? Contribute to the overall ethos, work and aims of the school as set out by the Headteacher and be aware of and support difference, ensuring equal opportunities for all.

? Develop constructive relationships and communicate effectively with colleagues, agencies and other stakeholders.

? Be proactive in your own career and professional development

? Undertake any other duties deemed reasonable by the Headteacher

? Be responsible to the Headteacher

Job Type: Part-time

Expected hours: 15 per week

Work Location: In person