Job Description

Post: School Administrator (full-time, year-round contract)

Reporting to: Head Teacher

Salary: 22,500 - 24,000 per annum

Hours: 8:30am - 3:30pm, Monday to Friday

Start Date: January 2025

Purpose of the Post

- To ensure the smooth running of the school office and act as the first point of contact for students, parents, and visitors.
- To provide full administrative support to the Head Teacher, teaching staff, and wider school team.
- To project a welcoming, professional image of NexGen Academy at all times.
- To contribute to the school's ethos of care, inclusion, and respect, supporting young people with complex needs.

Key Working Relationships

Outside the school: parents, carers, prospective families, local authority representatives, contractors, and visitors.

Within the school: Head Teacher, teaching staff, pastoral staff, support staff, and students.

Main DutiesGeneral Administration

- Meet and greet visitors, ensuring safeguarding procedures are followed.
- Answer and direct incoming calls, emails, and enquiries promptly and sensitively.
- Process and distribute incoming and outgoing post.
- Maintain up-to-date student, staff, and school records (digital and paper-based).
- Support with the preparation of reports, letters, and official correspondence.
- Assist with data entry and reporting for Arbor, CPOMS, IXL, and other school systems.

Day-to-Day Running of the School

- Help maintain order in communal areas (noticeboards, lost property, displays).
- Support staff with photocopying, resource preparation, and timetables.
- Assist in organising school events such as open days, parent/carer meetings, and student celebration events.
- Support with maintaining safeguarding records (CPOMS) in line with policies.

Finance and Resources

- Support basic finance tasks such as processing invoices, petty cash, and receipts.
- Order stationery, first aid supplies, and other school resources as required.
- Maintain accurate records of purchases and budgets for school events.

Meetings & Communication

- Assist in the organisation of internal and external meetings.
- Take and circulate minutes where required (e.g. staff meetings, safeguarding meetings).
- Prepare newsletters, letters to parents, and other communications.

Student & Family Support

- Act as a welcoming and supportive contact for parents and carers.
- Support attendance monitoring, follow up on absences, and liaise with parents/carers where needed.
- Work closely with staff to ensure students' needs are met in line with the school's ethos.

Person SpecificationEssential

- At least one year of administrative experience.
- Strong ICT skills (Microsoft Office; experience with MIS such as Arbor desirable).
- Excellent communication and interpersonal skills.
- Ability to multitask, prioritise and work under pressure in a small busy school.
- Friendly, professional manner with students, staff, and visitors.
- Commitment to safeguarding and equal opportunities.

Desirable

- Experience working in a school or with young people with additional needs.
- Experience of CPOMS, Arbor, or similar school systems.
- Minute-taking skills.
- First Aid training.
- Understanding of SEND and safeguarding in education.

Additional Information

- All applicants must have the right to work in the UK.
- Appointment will be subject to enhanced DBS checks.
- As part of a small, supportive team, flexibility and willingness to help across all areas of school life are essential.

Job Type: Full-time

Pay: 22,500.00-24,000.00 per year

Benefits:

Company pension On-site parking
Experience:

Administrative: 1 year (preferred)
Work Location: In person