Job Description

Chandlings Prep

Oxfordshire
20,000 - 26,000 per year


Expiring soon

Salary:

Salary will be dependent on experience and qualifications

Job type:

Full Time, Permanent

Start date:

13 October 2025

Apply by:

12 September 2025

Job overview

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Chandlings Prep School is seeking a School Administrator. This is a full time, term-time plus two weeks position, starting after the October half term 2025, or before if possible. We are looking for an organised and enthusiastic individual who will cope cheerfully with this multifaceted role. Flexible in approach but highly efficient, the job requires somebody who can work quickly and calmly. Competent with computers and paperwork, personable when dealing with parents, pupils and staff, and happy to take on almost any relevant task - this is an exciting role for an energetic and capable individual. The successful candidate will also provide some administrative support to the Music and Drama departments, help to run Parents' Evenings and be responsible for Chandlings Alumni relations.

KEY RESPONSIBILITIES

Open the Reception area ensuring it is clean and tidy for daily presentation and keep notice boards updated Receive visitors at the front desk and direct them appropriately Answer incoming calls, and deal with queries from parents, children and staff and deliver messages around the School Prepare authorisation for absences/maintain register records/phone parents regarding any unexplained absences Assist staff with typing, photocopying, scanning etc Control of all incoming mail Keep Class Fire Registers up to date and assist with Fire Drills Update the iSAMs parent contact database when details are changed and when pupils join or leave the school and ensure parent contact details are kept up to date on the Parent Portal Maintain the pupil allergy photographs and mats in conjunction with the First Aid Coordinator Send out emails and text messages on behalf of staff to parents Keep abreast of all events on the School Events calendar Assist PATCH (the Parents' Association) with administration and emails in any way required Receive and check all deliveries and liaise with the Head of Operations regarding their distribution Order toner for photocopiers and liaise with the photocopier engineers if there are any problems with the machines Order stationery, School diaries and bags and monitor stock control of all items Prepare Class labels as required, and keep them updated in a shared area Assist with the running of Parents' Evenings and other School events Maintain staff training records Organise the school photograph schedule throughout the year in conjunction with the Head of School Logistics and helping to supervise on the day Prepare French Trip booklets annually Provide some administrative support to the Heads of Music and Drama and assist all peripatetic teachers. Be responsible for Chandlings Prep Alumni relations, creating the newsletter and organising alumni events General office duties
School prospectus
3.01MB

Recruiter contact:

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About

Chandlings Prep

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Chandlings Prep

Bagley Wood, Kennington
Oxfordshire
OX1 5ND
United Kingdom

+44 1865 730771 Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow

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