Job Description

School Administrator & Receptionist - Junior School

Term time only, 8.00am - 4.00pm Monday to Friday, 35 hours per week, 35 weeks per year, including staff training days. Hourly rate 12.21 per hour, actual salary range from 17,125 - 17,980 per annum based on a FTE of 23,810-25,000 pa dependent on experience

Are you a highly organised, proactive, and professional administrator ready to play a key role in a thriving school community? Our Lady of Sion School is seeking an experienced

School Administrator & Receptionist

to join our Junior School. This is a dynamic and varied role at the heart of our school operations--perfect for someone with excellent communication skills, outstanding attention to detail, and a warm, can-do attitude.

As the first point of contact for parents and visitors, you'll be an integral part of the school experience--ensuring the smooth running of the school office, supporting the leadership team and teaching staff, and playing a crucial role in events and communications. First Aid responsibilities are included (training will be provided).

Please see the job description for full details.

What we are looking for:

Strong background in administration and office systems

Excellent organisational, IT, and interpersonal skills

Ability to handle sensitive information with discretion

Calm under pressure with great attention to detail

A team player with a flexible and professional approach

Experience with SIMS (desirable)

First Aid trained or willingness to complete training

What we can offer you:

The opportunity to join our lovely school of around 300 students aged 3-18, supported by a hugely talented and hard-working staff team

Polite, respectful, committed students who are positive and active learners

Excellent professional development and guidance

An ethos of kindness and consideration that is actively lived-out

Closing date: 8:00am on 11th June 2025

Duties and Responsibilities:

Provide a high standard of administrative and secretarial support to the Junior School in relevant aspects of their roles, including maintaining pupil files, updating pupil lists and contact folders to ensure the efficient retrieval of information, and using parent messaging system as required.

Organise the smooth running of the junior school office, implementing new processes to ensure efficiency.

Maintain management confidence with sensitive information and protecting operations by always keeping all information private and confidential.

Be aware of, and comply with, the School's policies and procedures, in particular those relating to child protection and the safeguarding of children, equal opportunities, health and safety, confidentiality and data protection. Reporting all concerns to an appropriate person.

Promote a positive image of the School through their work.

Reception

Ensure that visitors and callers are greeted in a professional and helpful manner and deal sensitively with anxious, distressed or impatient callers, whether by telephone or in person. Ensure that the School's safeguarding procedures are followed for visitors.

Handling incoming calls promptly and politely, including efficient taking and forwarding of messages for staff who are unavailable to receive calls, and making outgoing calls for staff who do not have access to open lines.

Oversee the completion of the registers, being the point of contact for any queries, monitoring attendance and submitting the daily figures online. Manage the pupil absence list on a daily basis and reconcile this with the Junior School registers, ensuring that all pupil attendance is accurate, and any absences are followed up appropriately and swiftly as per the School's procedures.

Relaying information to SLT if unable to locate any student due to safeguarding issues.

Ensuring registers are available for fire alarm/lock down process.

Fire Marshall.

School Organisation

Deal with enquiries from pupils, parents and staff, over the telephone, via e-mail and in person.

Produce Junior School calendar.

Produce Junior School weekly bulletin including, clubs activities, School meetings and events ensuring that parents are kept informed.

Ensure a high standard of accuracy and detail ensuring that work is proof-read and conforms to school standards.

Working closely with the Headteacher's PA and Senior School Secretary and the Admissions and Outreach Co-Ordinator to ensure seamless organisation of the School.

Responsible for checking all emails, ensuring information is forwarded to appropriate staff as necessary.

Maintain manual and computerised filing systems; retrieve information from minutes, reports etc.

Bringing to the attention of staff various letters and documentation which need amendment and send out.

Maintaining stocks of all stationery.

General secretarial support to all teaching staff.

If you believe you have what it takes and are genuinely excited about the prospect of taking on this critical role, we look forward to hearing from you.

Please complete our online Application Form https://form.jotform.com/230384617821355

, ensuring that you provide evidence of your impact and how you would meet the requirements within the person specification.

CVs and non-standard application paperwork will not be accepted as part of the application process.

The School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS). The School may carry out online searches on shortlisted applicants and all applicants will be required to provide details of their online profile, including social media accounts, as part of their application.

The post is exempt from the Rehabilitation of Offenders Act 1974. The School is therefore permitted to ask job applicants to declare all convictions and cautions on a self-declaration form in advance of attending an interview (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

All job applicants are considered equally and consistently to ensure that no job applicant is treated unfairly on any grounds regardless of your sex, age, disability, race, sexual orientation, gender reassignment, pregnancy and maternity, marriage or civil partnership, religion or belief.

Job Types: Full-time, Permanent

Pay: 17,125.00-17,980.00 per year

Benefits:

Company pension Cycle to work scheme Employee discount Sick pay
Schedule:

Day shift
Work Location: In person

Application deadline: 11/06/2025
Reference ID: School Administrator & Receptionist - Junior School
Expected start date: 29/08/2025