Job Description

FEES ASSISTANT

IPSWICH SCHOOL

Part-time (0.59FTE), year round, permanent, required from January 2025

THE SCHOOL

Founded during the fourteenth century, Ipswich School is one of the foremost independent schools in East Anglia. It circa 1,000 pupils aged between 3 months and 19 and is co-educational throughout. The most recent Inspection of the Senior School rated it as Excellent in all categories, a judgement of which we are very proud. The School operates a 5-day week, with representative sports played during the week and on Saturdays.

This post is based in the Finance Department, which is located in the Senior School on Henley Road.

Find out more about us by visiting our website: www.ipswich.school

THE FINANCE DEPARTMENT

The Director of Finance and Operations and her teams are responsible for the non-academic operation of the School. The Finance department is a very busy department in the School and we operate throughout the year.

THE ROLE

You will provide support to our Fees Manager in the effective management of the School's Fees Ledger. This is a pivotal role in the School, helping to oversee the important process of collecting the School's income each term. You will work with the Fees Manager to ensure you meet strict deadlines, and that pupils' fee invoices are correctly prepared.

You will also assist our Senior Finance Assistant with the oversight of the financial records of The Lodge Day Nursery, and with other financial tasks and duties as required.

You will need to have a range of skills, including accounting and finance knowledge, advanced ICT skills, and excellent communication and customer service skills (as you will have regular communication with parents and staff). You will also need to be highly organised to ensure the deadlines for collecting fees are met each term.

WORKING HOURS, SALARY AND HOLIDAY ENTITLEMENT

This is a part-time, permanent post, subject to the completion of a 6-month probationary period. You will work throughout the year (this is not a term time only role). You will work for 21 hours each week - our preference would be 3 days per week working from 8.30 am - 4.00 pm (with a 30 minute unpaid break for lunch each day), but working patterns can be discussed at interview. Please note the normal core working hours in the Bursary team are Mondays - Fridays between 8.30 am - 5.00 pm. You will also work for 8 additional days per annum (working 7 hours per day) to support the Fees Manager when the fees invoices are being issued each term, or during the financial year end audit process. You will liaise with the Fees Manager each term to agree the working days required to ensure the bill runs are managed efficiently. This is likely to mean you will be working full-time during the bill run weeks. The starting salary (for the hours as detailed above) is 15,340 per annum (depending on your skills, qualifications and experience - to be discussed further at interview). Salaries are paid monthly in arrears by BACS on the last working day of each month and they are reviewed annually (usually in September). You will be entitled to 25 days' paid holiday per year (pro rata), increasing to 30 days pro rata per year after completion of 5 years' service, plus public holidays. Holidays to be taken at times to be agreed with the Fees Manager. Free lunch is provided in the School Dining Hall during term time when the kitchen is in operation. Staff are able to use the School's swimming pool and fitness gym free of charge (in compliance with appropriate rules and regulations). After 3 months' service and/or in line with workplace pension legislation, you will be entitled to join a defined contribution pension scheme, and you will receive 3x death in service life cover. You will have access to Smarthealth, the School's wellbeing app for staff which offers 24/7 GP access and mental health support. We also offer a Cycle to Work Scheme.

CLOSING DATE AND INTERVIEW ARRANGEMENTS

We would encourage you to download an application form and a full job description for this role from our website: or contact the HR team on 01473 408300 or .

Please advise us of any special requirements you may have if you are called for interview. If your special requirements mean that you need to submit this application in a different format please contact us.

Completed application forms should be returned

by noon on Monday 10 November 2025

to:

The Director of Human Resources, Ipswich School, 25 Henley Road, Ipswich, IP1 3SG. Please mark the envelope Private and Confidential or email: .

Candidates shortlisted for interview will be advised as soon as possible after the closing date and

interviews are likely to be held on 14 November 2025

when we may also ask candidates to undergo a competency assessment.

PLEASE NOTE

Ipswich School is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service.

Job Types: Part-time, Permanent

Pay: 15,340.00 per year

Benefits:

Canteen Company events Company pension Cycle to work scheme Discounted or free food Free flu jabs Free parking Gym membership Life insurance On-site gym On-site parking Sick pay
Work Location: In person