Job Description

: School Receptionist/Administrator

The successful candidate will be a confident, flexible, committed individual who will provide excellent administrative support and act as an excellent role model in delivering great customer service to our school community. The individual will work across departments, supporting a variety of administrative needs.

As School Receptionist/Administrator, you will be:

Accountable to the Bursar & Headmistress Able to manage to completion a variety of tasks Able to self manage your workflow and carefully prioritise work Able to support teaching and non-teaching staff A member of a team providing a fast, effective and efficient administrative support service for the school Administering medicines and first aid to pupils The first point of contact for all stakeholders including staff, children, parents, coaches, visitors and prospective families Operating the entry intercom and ensure that all visitors (including contractors) and students arriving late or leaving early comply with school signing in procedures Responsible for all incoming post and deliveries and distribute as necessary Using the school IT system and database as appropriate including full control over wrap around care Following our procedures and show a commitment to Safeguarding Children

PERSON SPECIFICATION

Personal Qualities - Essential

Strong administrative and secretarial skills, attention to detail Proactive, able to work on own initiative without supervision Professional and confident manner with excellent interpersonal skills Ability to form effective relationships with people at all levels Good communicator via the phone, face to face and in writing Ability to problem solve and to be flexible Strong team player, collaborative and adaptable Highly diplomatic and discrete with the ability to handle highly sensitive matters and maintain confidentiality An ability to work calmly under pressure showing patience, enthusiasm, resilience and kindness Strong "can do" attitude

Personal Qualities - Desirable

A creative flair An interest in marketing

Qualifications and Training - Essential

Educated to A- Level Level 3 - 5 NVQ Certificate or Diploma in Business & Administration Standard Maths and English GCSE grade 4 or above

Qualifications and Training - Desirable

Educated to Degree Level

Experience - Essential

Previous administrative experience 3+ years in a Reception / Administration role

Experience - Desirable

Previous experience of working within education

Knowledge and Skills - Essential

Excellent skills with Microsoft Office365 Word, Excel, Powerpoint, Outlook, Forms

Knowledge and Skills - Desirable

Basic working knowledge of Canva Working knowledge of Adobe Documents First Aid - Paediatric Knowledge of a school software systems e.g. SchoolBase
J

ob Description: School Receptionist/Administrator

Key areas of responsibility include

:

Act as a first point of contact for all visitors to the school, ensuring that a positive image, which reflects the ethos of the school, is promoted at all times. Receive and relay promptly any telephone or other messages, dealing as appropriate with routine enquiries. Sort incoming mail and despatch outgoing mail. Undertake a diverse range of administration and secretarial duties for the Headmistress and Bursar to ensure well-presented and accurate correspondence, reports and other documentation. Undertake filing, reprographic duties and associated tasks. Maintain and update the school's MIS, paper files and other documents relating to pupils. Ensure class registers are completed daily, kept up to date via SchoolBase. Assist in the administrative aspects of setting up holiday camps onto the booking system to ensure that the support necessary to deliver a successful programme is in place and managed. Set up the administrative aspects of wraparound care. Make sure bookings are accurately recorded onto the booking system to ensure that the support necessary to deliver a successful programme is in place and managed. Develop efficient systems to ensure that attendance and administration information is kept confidential, accurate and readily available. Assist in the organisation of school events, ensuring that the programme runs effectively. Process orders, check deliveries - Manage online accounts. Administer first aid to pupils and ensure that the correct accident reporting procedures are followed. Ensure all first aid equipment is fully stocked and in the correct working order where applicable. Maintain stationary stock and order when necessary. Undertake training and other learning activities and attend relevant meetings as required to ensure own continuing professional development. Encourage and maintain good communications with all teaching staff, support, domestic staff and pupils. To promote high standards of health and safety for all users of the school facilities

General Responsibilities for Adults at The Granville

Pastoral care is a strong feature of Granville life, and all staff are expected to contribute to this area by creating a warm, caring environment which children can grow socially, emotionally and mentally. To develop, easy and professional relationships. To undertake supervisory duties when required. To attend staff meetings and school INSET. To comply with Health and Safety requirements. To play a full part in the life of the school. To avoid over familiarity with pupils.

Salary

25,000 - 26,000 p.a.

Monday - Friday 8.00 am to 5.00 pm, 52 weeks

Start Date - July 2025

The Granville School can offer the successful appointee the following:

Free lunch during term time Benenden Health Care L&G Pension A supportive work environment Excellent CPD opportunities

Additional Information

It is vital that our staff dress smartly and appropriately. An example to others must be set at all times - to children and parents you will be seen as a teacher.

This post offers an exciting opportunity to work in a well-established, developing and ambitious school. At a time when interest in the school, and demand for places is considerable, the future is very exciting.

Safeguarding and Child Protection

The successful candidate will be expected to meet the following compliance requirements:

The Right to work in the UK. To promote and safeguard the welfare of children and young persons' for whom/she/he is responsible, or with whom she/he comes into contact. They will adhere to and ensure compliance with the school's Safeguarding Policy and Child Protection Statement at all times. If in the course of carrying out the duties of the post the post- holder becomes aware of any actual or potential risks to the safety of welfare of children in the school she/he must report any concerns to the schools' Designated Safeguarding Lead. The successful candidate will be required to provide an enhanced DBS Disclosure. In seeking references on short-listed candidates the school may approach previous employers for information to verify particular experience or qualifications before interview. Any relevant issues arising from references will be taken up at interview. Social Media review checks are conducted for all candidates who are shortlisted.

Applications

The completion of an Application Form is mandatory - See Website below for details.

The Secretary would be delighted to talk on the phone to any candidate who would like to know more about the post. She can be contacted on either 01732 453039 or secretary@granvilleschool.org

The Granville School

2 Bradbourne Park Road Sevenoaks TN13 3LJ

www.granvilleschool.org

01732 453039

Job Types: Full-time, Permanent

Pay: 25,000.00-26,000.00 per year

Benefits:

Company pension Discounted or free food Employee discount Free parking On-site parking Private medical insurance
Schedule:

Monday to Friday
Education:

A-Level or equivalent (preferred)
Experience:

Customer service: 3 years (required) Administrative: 3 years (preferred)
Language:

English (required)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person

Application deadline: 10/05/2024
Reference ID: Receptionist & Administrator
Expected start date: 03/07/2025