Job Description

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Description

Moore Kingston Smith is looking for a proactive and highly organised

Secretary

to join our

Redhill

office on a

12-month maternity cover

contract. This is a varied role supporting Partners and Managers while ensuring the smooth running of the office.###

Key Responsibilities

Provide full secretarial and administrative support to Partners and Managers Manage all incoming and outgoing post, including scanning, franking, and recorded deliveries. Book and track couriers (local, national, and international). Coordinate meeting rooms via Condeco, arranging set-up and catering as needed. Organise and support events such as Lunch & Learns and other ad-hoc gatherings. Liaise with the Facilities team and external contractors regarding office maintenance, supplies, and equipment Order and maintain office supplies, including stationery, catering items, and deliveries. Prepare engagement letters, send client fees, and issue documents via DocuSign. Handle client records, ensuring accurate logging, safe storage, and appropriate returns to clients. Support compliance administration, including AML reviews and client onboarding. Coordinate business travel arrangements for staff, including overseas and local bookings. Maintain office records and logs, including safe contents, filing, and system updates.
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Skills, Knowledge & Expertise

Proven secretarial/administrative experience in professional services. Strong organisational skills with ability to manage multiple priorities. Excellent written and verbal communication; professional and approachable. Proficient in Microsoft Office; knowledge of DocuSign, Condeco and Fibre an advantage. Minimum Grade B in English GCSE (or equivalent). Able to work independently and as a reliable team player. Strong problem-solving skills; effective liaison with facilities and suppliers. High accuracy and discretion when handling confidential information. Experience coordinating meetings, travel, and events. Knowledge of office processes (post, filing, couriers). Familiarity with client onboarding, AML, and company secretarial admin (desirable, training available). Proactive, flexible, and confident handling both routine and unexpected tasks.
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Job Benefits

Generous Annual Leave:

Enjoy 25 days plus three days off at Christmas.

Flexible Working:

We're committed to a positive work-life balance, offering a hybrid working policy that prioritises your well-being and flexibility.

Comprehensive Wellbeing Support:

Access to Digicare+, Employee Assistance Programme, Health Cash Plan and more!

Inclusive Employer:

Be part of a diverse team with equity, inclusion, and flexibility at the core.
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About Moore Kingston Smith

At Moore Kingston Smith, we believe in the potential of people to make a positive impact, fuelled by the power of genuine understanding.

Working with small, medium and large clients, we are a multi-disciplinary advisory, tax and audit firm with expertise across multiple sectors, uniquely positioned to help people realise their ambitions.

Our London and regional teams deliver quality results locally and nationally, and worldwide alongside the Moore Global network.

Through respect, collaboration and active listening, understanding is at the heart of everything we do with our clients, colleagues and communities. We value people and projects that promote positive change for the future.


Come and join us to make a difference.