Job Description

At Protec Fire and Security Group, as part of the Bosch Group of companies, we are seeking a highly organised and detail-oriented Security Clearances Coordinator to take full ownership of managing, centralising, and maintaining all employee security clearances across the business. Situated within the HR function this role is critical to ensuring compliance with industry, legal, and client requirements in high-security environments, including police, MOD, custodial, DBS, and airport-related projects.


Person Specification Typical Responsibilties

Closing Date:

TBC

Job Location:

Nelson, Head Office Contract Type

Full time
Salary

Dependent on previous experience
Hours

37.5 hours per week
#

Typical Responsibilties

Develop and implement a

centralised database

to track and manage all security clearances across the organisation. Maintain up-to-date records of clearance statuses for all personnel, including expiry dates, application progress, and renewal schedules. Be the

single point of contact

for all clearance-related enquiries, internally and externally. Coordinate clearance applications and renewals, ensuring accurate and timely submissions to relevant authorities (e.g., DBS, MOD, Police, Airport Authorities). Liaise with project teams, and security authorities to identify and fulfil clearance requirements for new and existing personnel. Monitor changes to legislation, industry standards, and client requirements related to personnel security clearances. Provide regular reports and audit-ready documentation to management and clients when required. Ensure compliance with data protection and confidentiality standards in storing and handling clearance information. Proactively identify and address process improvements for clearance management. #

Person Specification

Candidates shall be able to demonstrate the necessary qualifications, experience, skills, and traits to meet the requirements set below. Requirements for the role shall be evidenced on the application form and in the interview process. Please use the following as guidance when completing the further information section of your application form.

Qualifications

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Qualifications

Essential / Desirable

To be identified by

No formal qualifications required, but a background in administration, compliance, or personnel security would be advantageous Desirable Interview / Application

Experience

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Experience

Essential / Desirable

To be identified by

Proven experience handling sensitive information and maintaining confidentiality. Essential Interview / Application


Previous experience in a compliance, security, or HR administrative role. Desirable Application


Understanding of government, custodial, or defence sector clearance processes. Desirable Interview / Application


Experience implementing or managing centralised systems or databases. Desirable Interview / Application

Skills / Abilities

----------------------

Skills / Abilities

Essential / Desirable

To be identified by

Strong administrative and organisational skills with attention to detail. Essential Interview


High proficiency in Microsoft Excel or similar database/recordkeeping software. Essential Interview


Ability to manage multiple priorities and deadlines independently. Essential Interview


Clear and professional communication skills, both written and verbal. Essential Interview / Application

Other

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Other

Essential / Desirable

To be identified by

Discreet and trustworthy Essential Interview


Self-motivated and proactive Essential Interview


Logical and process-driven Essential Interview


Able to work with minimal supervision Essential Interview


Committed to maintaining high standards of compliance and accuracy Essential Interview


Commitment to confidentiality and data protection Essential Interview


Enthusiasm and willingness to learn Essential Interview


Takes pride and responsibility in your work Essential Interview



Email your CV, job application form and any relevant further information to recruitment@protec.co.uk