Job Description

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Duties/Responsibilities

Location: Reading, Berkshire



Salary: 30,000 plus Company Benefits



Working hours :0900 - 1700 Monday to Friday 40 Hours per week





About EMCOR UK:


At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers' evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.




Job Purpose:

Provide timely and effective administrative support to the EMCOR UK security management team and the wider account. This will alsoinclude being the main point of contact for all stakeholders.

Duties:
To maintain central files for all staff clothing and PPE. To manage the departments expenses and mileage form submission with accuracy and detail. To work with the team to ensure all IT and Mobile Phones requests and logged and submitted with correct approvals. To assist with the administration of overtime payments for the operational staff. To ensure all office supplies, stationery, toners etc are ordered on time and that supplies are kept to a reasonable level. To carry out archiving of documents as and when required. To raise JDE orders upon request by Management. To ensure the incoming post is distributed. General photocopying and scanning of documentation. Data input duties as and when required. Administration of staffing rotas. Administration of the security training function. To assist in the administration of licensing, vetting, screening and recruitment. To assist in the administration of governance and compliance of the security control rooms. Administration of purchase orders and finance enquiries. To take accurate minutes of security management meetings (as and when required).

General:

Answer incoming phone calls in a professional manner and pass on messages. Any other duties as requested by Management within reason To promote the company Visions and goals. ###

Person Specification

Advanced administrative experience in a busy corporate environment. Excellent written and verbal communication skills. Must have an excellent command of the English language. Advanced IT Skills, including word, Excel, PowerPoint and Smartsheets. Highly adaptable approach to a demanding administrative function. Good interpersonal and organisational skills Ability to work on own initiative and as part of a team. SIA DS license desirable but not essential. Knowledge of the corporate security, government, HM forces, police sectors is highly desirable.
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Benefits

At EMCOR UK, we embrace and celebrate diversity in all its forms.





We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.





We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.





Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.

22 Days holidays + Bank holidays



Holiday Buy Scheme - up to 5 days a year



Industry leading Maternity & Paternity Policies



Refer a Friend scheme - worth 500 per referral



GEMS - Internal recognition scheme with vouchers for Amazon and retail/dining



Extensive Learning & Development opportunities, including opportunities for progression.



Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.



Bike To Work Scheme



Paid volunteering and charity days



Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.



Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.