Job Description

Role title:

SEN Administrator

Reports to:

SENDCo's

Location:

EdStart Specialist Education

Hours:

8.30AM - 4.00PM, term-time role

Salary:

22,700

Our Values

At EdStart, our principal value is

Progression

-- we are committed to helping every student achieve their fullest potential, regardless of their individual challenges. Alongside this, we uphold the values of

Humanity, Togetherness, and Compassion

, ensuring a safe, inclusive, and supportive environment for both students and staff.

We are proud to embrace diversity in all its forms and are committed to building a workforce that reflects this ethos. We welcome applicants from all backgrounds and encourage individuals to apply regardless of sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage, or civil partnership.

Purpose of the Role

The SEN Administrator will provide efficient and proactive administrative support to the SENDCo's and the wider SEND team. You will play a key role in ensuring that statutory processes and internal systems are completed accurately and on time, contributing to the smooth running of the department and positive outcomes for pupils with SEND.

Key Responsibilities

Facilitate annual reviews of EHCPs, including preparing and collating reports, arranging meetings, taking minutes, and submitting documentation to the Local Authority within statutory deadlines. Manage incoming EHCP consults and referrals -- replying, organising visits, and maintaining accurate digital and paper records. Coordinate consultation processes, including data management, site or home visit scheduling, and transition meetings. Complete referrals to external agencies under the direction of the SENDCo's. Oversee Access Arrangements -- maintain databases, collect evidence and consent forms, and input information into exam systems. Manage diaries, arrange meetings, and ensure the SEND team's calendar is kept up to date. Maintain an accurate database of SEND contacts across Local Authorities and partner agencies. Keep the Additional Needs Register up to date and accurate. Coordinate transport applications and appeals with Local Authorities and parents. Maintain individual provision maps and pen portraits in collaboration with the SENDCo's. Attend meetings and represent the SEND team where required, with support from the SENDCo's. Collate SEND information from previous placements and ensure accurate uploads to school systems. Record SEND and pastoral interventions on SIMS, ensuring EHCPs and supporting documentation are accurately stored. Log all correspondence and telephone calls on SIMS. Support transition and post-16 processes by collating and sharing SEND information with pathway providers. Facilitate visits from external professionals, ensuring required documentation is prepared. Support the review and updating of SEND policies and administrative systems.

Skills & Experience Required

Experience in an educational or administrative environment (SEND experience desirable). Excellent organisation and attention to detail, with the ability to meet deadlines. Confident communicator with strong written and verbal skills. Able to manage sensitive information with discretion and professionalism. Proficient in using digital systems such as SIMS, spreadsheets, and databases. Calm and adaptable, able to work effectively under pressure. A collaborative team player who embodies EdStart's values of Progression, Humanity, Togetherness, and Compassion.

Performance Expectations

Communicates clearly and professionally with colleagues, parents, and external agencies. Demonstrates strong attention to detail and accuracy in record keeping. Manages workload effectively and meets deadlines. Works proactively and independently, showing initiative and reliability. Maintains confidentiality and professionalism at all times.

Why Work at EdStart?

At EdStart, we are dedicated not only to the progression of our pupils but also to the growth and wellbeing of our staff. We offer:

A supportive, inclusive working environment. Opportunities for ongoing professional development and training. A collaborative culture built on compassion, humanity, and shared purpose. The chance to make a meaningful impact on the lives of young people.

Safeguarding and Recruitment

EdStart Specialist Education is committed to safeguarding and promoting the welfare of children and young people. All staff are expected to share this commitment. This post is subject to a fully enhanced DBS check.

As part of our safer recruitment process, we will conduct an online search for all shortlisted candidates in line with

Keeping Children Safe in Education 2025

guidelines.

Job Type: Full-time

Pay: 22,700.00 per year

Application question(s):

What is your notice period? Are you in a commutable distance to the role? What is your salary expectation?
Work authorisation:

United Kingdom (preferred)
Work Location: In person