Job Description

Role Overview

We are looking for a highly organised, proactive

Senior Administrative Officer

to manage daily office operations and provide broad administrative, HR, compliance, and facilities support. This person will be central to the London office's operations while coordinating closely with our international teams.

Key ResponsibilitiesOffice & Facilities Management

Oversee daily office operations to maintain a clean, efficient, and functional workspace. Coordinate with cleaning, maintenance, repair services and external service providers. Manage procurement of office supplies and equipment cost-effectively.

Supplier & Vendor Management

Build and maintain relationships with suppliers and service providers. Negotiate contracts, pricing, renewals, and discounts. Track vendor performance, service levels, and invoices.

Rental / Space Coordination

Support coordination for office rentals or shared/workspace management. Handle bookings, paperwork, and ensure cleanliness and readiness of spaces. Serve as a point-of-contact for tenants or staff if issues arise.

HR & Recruitment Support

Screen incoming CVs and shortlist candidates. Coordinate interviews and assist with onboarding processes. Support documentation, HR records maintenance, and cross-team communication. Assist with payroll coordination and related admin.

Compliance & Documentation

Support compliance-related administrative tasks (e.g. record-keeping, audits). Coordinate documentation and reporting across global offices. Maintain organised filing systems, spreadsheets, and internal databases.

Event & Team Support

Organise team events, internal meetings, workshops, and staff activities. Handle meeting logistics: room bookings, catering, supplier coordination, etc. Provide general administrative support to management and external partners.

General Administration

Prepare reports, presentations, and assist with CRM or scheduling tools. Act as a central contact point for staff and third-party partners. Facilitate clear communication across all CBCX offices globally.

What We're Looking ForExperience & Skills

Minimum

5 years' experience

in administration, office management, or similar roles. Comfortable with a

varied, hands-on workload

in a small team environment. Strong supplier/vendor management experience, including negotiation of costs/discounts. Experience supporting

HR tasks

such as screening CVs and coordinating interviews. Familiarity with compliance processes or working in a financial services or regulated environment -- a

plus

. Excellent organisational, multitasking, problem-solving, and communication skills. Proficiency in Microsoft Office and experience with HR or CRM systems.

Personal Qualities

Reliable, self-motivated, proactive, and solutions-focused. Friendly, approachable, team-oriented, and able to juggle multiple priorities. High attention to detail and strong commitment to quality and professionalism.

Benefits

Competitive salary with performance-based bonus. Opportunity to work at a global, regulated financial services company bridging finance and crypto. Professional development and career growth opportunities. Dynamic, supportive, and collaborative work environment across global offices.
Job Type: Full-time

Pay: Up to 36,000.00 per year

Ability to commute/relocate:

London SW1H 0NB: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

What is you expected salary for this role?
Language:

Mandarin (required)
Work authorisation:

United Kingdom (preferred)
Work Location: In person