Job Description

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Summary

When we put our heads together, we can do brilliant work. And when we do brilliant work, we can achieve remarkable things for patients as we positively transform healthcare. We are looking for Senior Administrative Assistants to join our team.



The Senior Administrative Assistant is an independent, motivated team member and provides administrative support to the Global Program Team (GPT) and Global Clinical Team (GCT) members with minimal supervision. Performs secretarial and administrative duties for a group of managers and both internal and external associates. Acts as an information source on organizational policies and procedures. May gather, compile, and report information relevant to current assignments. May provide guidance and direction to other administrative associates.



This role can be based in London, UK with a hybrid approach to working.
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About the Role

Major accountabilities:

Deals with complex administrative and organizational assignments independently and takes care of general administrative tasks: scheduling offsite meetings, managing complex calendars, travel arrangements, processing expenses and purchase orders, booking of video and conference rooms globally. Handles confidential information and communications with all levels of management in a professional manner Acts as liaison across departments and line functions to ensure proper communications/reporting practices Interacts with internal and external sources, often at the sr. management levels May be responsible for data tracking and managing logistics for large meetings (internal and external) Prepares routine and complex documents, and actively manages/organizes files Handles mailings and distribution of materials for Global Program Team and Global Clinical Team Responsible for coordinating with building services for maintenance requests Supports/enters data into Novartis specific systems when required Provides assistance and training to other administrative staff, as needed Assembles relevant data, compiles statistics or information, as directed, for use by others Updates and makes revisions to documents and presentations (may include updates to organizational charts)

Minimum Requirements:

Bachelor's degree or equivalent senior administrative experience preferred Experience in the Pharmaceutical industry Strong communication skills in fluent English (oral and written) Strong organizational and time-management skills, with the ability to prioritize tasks Position requires intermediate to advanced administrative experience (minimum 5-7 years) Ability to exercise independent discretion/judgment and solve complex problems Proficient with Microsoft Office programs including Word, Excel, PowerPoint, Outlook, SharePoint and MS Teams Ability to handle a wide range of administrative support activities and work independently with little or no supervision Strong ability to support and adapt to changes within the organization Expert team player

Benefits and rewards:

Read our handbook to learn about all the ways we'll help you thrive personally and professionally:


https://www.novartis.com/careers/benefits-rewards

Commitment to Diversity & Inclusion:

We are committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve

Why Novartis:

Helping people with disease and their families takes more than innovative science. It takes a community of smart, passionate people like you. Collaborating, supporting and inspiring each other. Combining to achieve breakthroughs that change patients' lives. Ready to create a brighter future together? https://www.novartis.com/about/strategy/people-and-culture

Join our Novartis Network:

Not the right Novartis role for you? Sign up to our talent community to stay connected and learn about suitable career opportunities as soon as they come up: https://talentnetwork.novartis.com/network

Benefits and Rewards:

Read our handbook to learn about all the ways we'll help you thrive personally and professionally: https://www.novartis.com/careers/benefits-rewards



Division
Development
Business Unit
Universal Hierarchy Node
Location
United Kingdom
Site
London (The Westworks)
Company / Legal Entity
GB16 (FCRS = GB016) Novartis Pharmaceuticals UK Ltd.
Functional Area
Facilities & Administration
Job Type
Full time
Employment Type
Regular
Shift Work
No

Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.