Job Description

paretofm and our selected partners use cookies and similar technologies (together "cookies") that are necessary to present this website, and to ensure you get the best experience of it. If you consent to it, we will also use cookies for analytics purposes.
See our to read more about the cookies we set.
You can withdraw and manage your consent at any time, by clicking "Manage cookies" at the bottom of each website page.
common--cookies--alert#acceptAll">Accept all cookies common--cookies--alert#disableAll">Decline all non-necessary cookies common--cookies--alert#openPreferences">Cookie preferences common--cookies--preferences#open" class="company-links bg-company-primary text-company-primary shadow-form inset-x-4 mb-4 rounded max-w-screen-sm p-4 overflow-auto max-h-[80vh] z-cookie-alert backdrop:bg-[rgba(0,0,0,0.6)] sm:p-10 sm:mb-auto fixed top-2">
Select which cookies you accept
On this site, we always set cookies that are strictly necessary, meaning they are necessary for the site to function properly.
If you consent to it, we will also set other types of cookies. You can provide or withdraw your consent to the different types of cookies using the toggles below. You can change or withdraw your consent at any time, by clicking the link "Manage Cookies", which is always available at the bottom of the site.
To learn more about what the different types of cookies do, how your data is used when they are set etc, see our .
Strictly necessary
These cookies are necessary to make the site work properly, and are always set when you visit the site. Vendors Teamtailor
common--cookies--preferences#handleCategoryToggle">
Analytics
These cookies collect information to help us understand how the site is being used. Vendors Teamtailor
common--cookies--preferences#handleAccept">Accept these cookies common--cookies--preferences#handleDecline">Decline all non-necessary cookies
common--header--menu#toggle" data-common--header--menu-target="button" > Career menu
Employee Candidate
common--dropdown#toggle"> Share page
common--share#handleClick" data-provider="Facebook"> Facebook common--share#handleClick" data-provider="Twitter"> X common--share#handleClick" data-provider="LinkedIn"> LinkedIn
FM Operations London
Senior Facilities Coordinator
We established Pareto Facilities Management to create the most service focused, customer centric, facilities management company in the UK.
careersite--jobs--form-overlay#showFormOverlay" data-careersite--jobs--form-overlay-target="coverButton"> Apply for this job
blocks--cover--scroll#handleScrollDown" title="Scroll to content">
Job Title: Senior Facilities Coordinator
Reports To: Front of House Manager
Location: Canary Wharf
Contract Type: Full-time
Salary: 34,000
Hours of Work: Monday to Friday 07.30 to 16.30
Job Purpose: The Senior Facilities Coordinator plays a key role in ensuring the smooth day-to-day operation of the site, supporting facilities services, and maintaining high standards across the workplace. The role includes managing the post room function, coordinating contractors and suppliers, and assisting with procurement and quotes for facilities works.
Key Responsibilities: Post Room Management: Oversee the incoming and outgoing mail and courier services for the site. Ensure timely and accurate distribution of post to departments and individuals. Liaise with courier services and manage special deliveries, including recorded and international shipments. Maintain a secure log for incoming packages and track deliveries.
Contractor Coordination: Act as the first point of contact for all contractors attending site. Schedule and coordinate planned and reactive works, ensuring all visitors are properly inducted. Ensure contractor RAMS (Risk Assessments and Method Statements) are in place and reviewed prior to works. Monitor contractor performance and escalate any issues to the Account Manager. Maintain up-to-date records of all contractor visits, work permits, and compliance documentation.
Quotations & Procurement: Request, gather and compare quotes for facilities-related works and services. Liaise with suppliers to obtain best value for the business while meeting service requirements. Prepare quote summaries for review by the Account Manager. Track POs and ensure quotes are linked to correct cost codes and budgets.
Facilities Support: Support wider facilities activities, such as office moves, meeting room setups, and stock control. Log and track reactive maintenance requests and follow up with appropriate teams. Monitor consumables and place orders where required (e.g., stationery, cleaning supplies). Carry out regular site inspections and report any issues to the Account Manager.
Health & Safety: Ensure all contractors and suppliers comply with site H&S policies. Assist with emergency procedures, including evacuation drills. Maintain documentation relating to facilities compliance and audits.
Skills & Experience Required: Experience in a facilities coordination or workplace support role is essential. Familiarity with contractor management, including reviewing RAMS and permits. Previous experience managing a post room or mailroom function is desirable. Excellent organisational and multitasking skills. Strong communication and stakeholder management abilities. Proficient in MS Office (Word, Excel, Outlook); CAFM systems knowledge is a plus.
Additional Information: Reception duties will be required to provide cover for lunch breaks and leave Uniform and necessary equipment will be provided. Training will be given on company procedures and health & safety. Must be a fire warden or willing to be a fire warden following training. Must be a first aider or willing to be a first aider following training. Some flexibility in working hours may be required depending on business needs.
Department Locations London Yearly salary 34,000
New Vacancies
FM Operations London
FM Operations Birmingham, Leeds, Manchester
FM Operations Birmingham
London
We're the UK's trusted partner in engineering and workspace solutions, committed to leading and evolving our industry by being ahead of the curve in everything we do.
With cutting-edge technology, data, insights and technical expertise we equip you with clarity, control and confidence to manage our clients space at full potential and become more sustainable, efficient and resilient. Our commitment to precision means we are close to the detail, so our customers always know what to expect.
In every engagement, we deliver the flexibility, service and openness that others simply talk about.
By leading our industry with foresight and partnership, we are ahead of the curve in every aspect.
careersite--jobs--form-overlay#showFormOverlay">Apply for this job
FM Operations London
Senior Facilities Coordinator
We established Pareto Facilities Management to create the most service focused, customer centric, facilities management company in the UK.
Loading application form jobs--overlay#closeOverlay">
Career site

• cookie-preferences#openCookiePreferences" aria-label="Manage cookies" class="company-link font-company-body text-unset py-1">Manage cookies

Locations
Departments

Already working at paretofm?
Let's recruit together and find your next colleague.
blocks--auto-join--form#focusEmailField" data-blocks--auto-join--form-tooltip-login-value="Enter your email address" data-blocks--auto-join--form-tooltip-login-with-value="Log in to %{email}"> blocks--auto-join--form#handleBefore turbo:submit-end-
blocks--auto-join--form#handleComplete" action="/en-GB/auto_join" accept-charset="UTF-8" method="post">

Skills Required