Job Description

Main Job Purpose

To work as part of the Fund Administration team providing Private Capital fund administration, corporate services and investor services to private equity funds and underlying private equity fund vehicles ensuring that they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject.


Ensuring that the provision of fund administration services are aligned with the client SLA's, all internal and external deadlines are understood and met and all operational policies, procedures and checklists are followed.


Reporting to the Fund Administration Manager.

Key Responsibilities:

Prepare fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements, including liaison with the Investor Relations team regarding the sending of notices to investors
Work with the Investor Relations team to deal with ad hoc investor queries and maintaining databases
Prepare and/or review payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments
Prepare and/or review investor correspondence template (i.e. for sending of monthly financial reports and notices) where relevant
Work with the Investor Relations team to update and control static data of investors of the Funds, including bank details
Assist in analysing investment proposals to ensure potential fund acquisition meet fund investment criteria
Liaise with specialist internal operations such as compliance and CDD to ensure that funds comply with statutory and regulatory requirements
Assist in updating the foreign exchange and invoices log
Prepare and/or review bridge facility reporting required for the funds Assist in execution of documents and other ad hoc administrative client and investor requests
Liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day-to-day administration of the Fund and other custom reporting and projects for specific investor needs.
Liaise with internal and external auditors and assist with the year-end/interim audit process via a monitored timetable and audit requirement list
Assist the Corporate Services team with the preparation of agendas, board minutes and board packs as required for all scheduled and ad hoc board meetings
Assist the Corporate Services team in updating logs including minutes, shareholder and loan note registers where required
Assist with the preparation and compilation of board packs
Ensure compliance with all relevant internal processes, procedures and controls when discharging you Fund Administration duties, using the appropriate system or platform in order to do so
Provide input in relation to the review and monitoring of existing business processes, procedures and checklists to maximize efficiency and productivity in the Private Capital Team
Execute group project opportunities relating to the implementation of new systems or platforms and the appropriate operational procedures

Technical Skills - Essential Requirements

Proper and effective administration skills
Good time management skills
Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
Sound problem solving skills
Good working knowledge of Microsoft Office Package with an emphasis on Excel and Word

Technical Skills - Desired Requirements

Good understanding of fund structures and fund cash flows
Good understanding of the Private Capital industry

Qualifications and Industry Experience - Essential Requirements

An interest to study towards ICSA/ACCA/ACA or a similar qualification

Qualifications and Industry Experience - Essential Requirements

Prior experience of Private Capital and fund administration

Personal Style - Essential Requirements

To be a team player and to help and step in to assist other members of the team when required
Good interpersonal and communication skills and able to deal with various parties both internal and external
Organisational skils are key, with an ability to manage workloads and to meet all deadlines
Demonstrable motivation and ability to learn new applications and processes
Good attention to details

Personal Style - Desired Requirements

Ability to work consistently to meet client deadlines