Job Description

Company Overview

JOR Property Ltd is a well established business providing a broad range of services including joinery, building work, electrical, roofing, plumbing, gas safe engineering, painting & decorating and more. We are committed to delivering quality workmanship and reliable customer service across Aberdeen City and Shire.

Position Overview

We are currently looking for a highly organised and experienced Senior Office Administrator to join our scheduling team. This role focuses on the administrative aspects of scheduling and coordinating the day to day flow of work across new, active and completing jobs, combined with general office admin duties. With training and support, you will help plan and coordinate trade schedules across a variety of jobs, including multi trade projects. This position requires a strong background in administration at a senior level, with the ability to take ownership of a busy workload in a fast paced environment, and to pick up new systems and processes with ease. Full training will be given on our scheduling systems.

Responsibilities

With training and support, helping to plan and coordinate trade schedules across a variety of jobs, including multi trade projects

Monitoring job progress and making adjustments where needed to maintain workflow and avoid delays

Reviewing job details and availability to help build workable schedules

Communicating with staff, clients, subcontractors and suppliers

Assisting with calls, enquiries and managing emails and correspondence professionally

Tracking jobs and keeping customers updated on progress

Confirming appointments and gathering information where needed

Keeping accurate records of job details and any changes

Participating actively in team meetings to discuss ongoing projects, challenges, and improvements to scheduling processes

Working closely with the Lead Coordinator and other team members

Daily deadlines must be met and some overtime may be required

Qualifications

Strong background in administration at a senior level

Well organised and able to manage multiple tasks

Clear and confident communication skills

Able to prioritise and adapt in a fast paced environment

Good computer skills and a willingness to learn

Benefits

Competitive salary Off street parking available One extra day of annual leave added each year, capped at 38 days

How to Apply

If you have strong administrative experience and are confident managing varied workloads in a busy office, we would like to hear from you. Please send your CV.

Job Type

Permanent, full time

Schedule

Monday to Friday, 37.5 hours per week

Work Location

Office based only

Remote or hybrid working is not available.

We look forward to receiving your application.

Job Types: Full-time, Permanent

Benefits:

Casual dress Free parking On-site parking
Experience:

Senior Administrative: 3 years (required)
Work Location: In person