Job Description

In this role, you will be directly responsible for modernising and optimising government office and warehouse portfolios, empowering the organisation to manage properties, spaces, assets and services more effectively. By integrating innovative solutions, you will drive a digital transformation that improves operational efficiency and customer experience.
Are you passionate about transforming workplace services for the future? We are offering an exciting opportunity to join a high impact team as a Senior Project Manager, where you will lead projects leveraging Planon Integrated Workplace Management System (IWMS) platform to revolutionise workplace management. As part of this role, you will be at the forefront of deploying cutting-edge technologies like Digital Twins, Building Information Modelling (BIM), and Internet of Things (IoT) solutions. Your leadership will help shape smart, efficient, and data-driven environments that will transform workplace services for thousands of civil servants across the nation.
You will be responsible for the successful delivery of projects across all phases, including planning, execution, monitoring, controlling and closure. You will collaborate closely with stakeholders, technical teams, and vendors to ensure solutions meet business requirements, are delivered on time, and are within budget.
Key Responsibilities
Project Leadership, Planning, Delivery and Management

• Lead multiple large-scale Planon IWMS projects covering Workplace Services delivery of facilities management, life-cycle replacement (LCR) programme, net zero, Digital Twin, BIM, and IoT for space, asset and energy optimisation.
• Lead and coordinate the development of internal and external system integrations.
• Develop comprehensive project plans, including timelines, budgets and resource allocation.
• Oversee the execution of multiple, complex projects to ensure they meet scope, timeline, and budget requirements.
• Leverage emerging technologies: Drive projects that integrate Planon's Digital Twin technology to create real-time, 3D virtual replicas of physical assets, providing enhanced visibility, predictive maintenance, and optimization opportunities.
• IoT integration: Manage projects utilising IoT devices and sensors to capture data-driven insights that enhance building/space/asset performance, energy efficiency, and user experience
• BIM: Oversee the integration of BIM data with Planon IWMS to improve space management, asset lifecycle management, and streamline workplace services operations.
• Innovation strategy: Lead the development of new, future-proof solutions that bridge traditional IWMS capabilities with next generation technology, transforming the way property, space and assets are managed.

Strategic Alignment

• Ensure alignment with the Workplace Services Transformation Programme (WSTP), Life-Cycle Replacement (LCR) Programme and Net Zero Programme's (NZP) strategic goals and objectives.
• Coordinate efforts across various teams to maintain progress and quality.

Team Leadership and Coordination

• Lead and motivate project teams, fostering a collaborative and communicative environment.
• Organise regular meetings to address concerns and provide feedback.

Training and mentoring

• Training and mentoring team members to build a strong project team.
• Provide guidance and support to team members to enhance their skills and performance.

Stakeholder management

• Cultivate strong relationships with diverse stakeholders, from executives to technical teams, ensuring seamless communication and alignment around key project goals.
• Engage with senior stakeholders to provide strategic updates and gather feedback.
• Maintain open communication with stakeholders to ensure their needs and expectations are met.

Risk Management

• Identify and mitigate significant risks to keep projects on track.
• Develop contingency plans to address potential issues.

Performance Monitoring and Reporting

• Establish key performance indicators (KPIs) and metrics to measure project progress and report on the status to leadership at various governance meetings such as programme board and steering group.
• Oversee project budgets, track expenditures, and ensure financial resources are allocated effectively.
• Ensure that the implementation of the Planon IWMS meets the company's Digital Delivery Framework and other government standards/guidelines including Secure by Design and other security frameworks.
• Implement improvements based on performance data.

Reporting and Documentation

• Provide regular updates on project progress to stakeholders.
• Document all project activities including benefits realisation plan and outcomes for future reference.

Leading technology transformation in a high-impact roleLocations : Birmingham, Bristol, Leeds, Manchester, Nottingham, Swindon
Experience & Technical Skills
Essential criteria:

• Experience of managing complex, cross-functional projects involving large-scale systems implementations, integrations, and process improvements.
• Strong leadership and negotiation skills, with the ability to influence stakeholders at all levels and lead teams through change.
• Demonstrated experience in budget management, financial forecasting, and resource optimisation.
• Excellent communication skills, with the ability to translate complex technical requirements into clear, actional strategies for business stakeholders.
• Strong interpersonal skills with the ability to influence at all levels.

Qualifications and Accreditations
Essential criteria:

• Bachelor's degree in Business, Information Technology, Engineering, or a related field. A master's degree in a related discipline is a plus.
• PMP, PRINCE2, or Agile certifications
• 6-7 years of project management experience, with at least 3-5 years focussed on IWMS, facilities management, or real estate technology.
• Extensive knowledge of Planon IWMS or similar platforms (e.g. IBM Tririga, Archibus), with a clear understanding of Digital Twins, BIM, and IoT integration.
• Proven track record of leading digital transformation and change management initiatives, aligned with the SFIA Framework (levels 5-6)

Security Vetting

• SC Level will be required upon starting position, a willingness to undertake this is a must.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the communities and wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and well-being and aim to create a sense of belonging in a workplace where everyone feels valued. The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.
The Government Property Agency is changing the way the Civil Service works and is at the forefront of the Government's transformation agenda; reshaping the relationship civil servants have with their place of work. The Agency is central to the delivery of key Government policies and tackling climate change by contributing to the Net Zero agenda. To do this we are delivering a major change programme across the UK and consolidating our portfolio in order to save 1.4 Bn over 10 years.
Beyond the bricks and mortar, the GPA is about providing great workplaces for our people. Through programmes like Hubs, Whitehall Campus and Smarter Working you will be in the vanguard of creating model working environments and promoting flexible working practices.
This is an ambitious and exciting task, for which we need innovative people, with strong commercial acumen, who are passionate about visualising and implementing customer needs. Launched as an Executive Agency of the Cabinet Office in 2018, we're a relatively new department and we are growing fast so we also need people who thrive in ambiguity, can adapt quickly to change and are comfortable stepping outside of their remit to drive outcomes.
What GPA Offer:

• G7 Starting Salary of 56,500
• A 5,000 non-pensionable Gold Standard Allowance**
• Hybrid and Flexible Working
• 28.97% Civil Service Pension
• Innovative Work Environment: Be part of an organisation that is pushing the boundaries of smart building technologies, leveraging cutting-edge innovations in Digital Twins, BIM, and IoT to transform how businesses manage their assets and operations.
• Career Development: Opportunities to lead pioneering projects that shape the future of workplace management, with access to ongoing professional development and training.
• Make an Impact: Contribute to sustainability and net zero efforts, operational efficiency, and workplace innovation at a national scale.

**Relevant Professional Certification must be held in order to recieve this award.