Job Description

Job Title:

Senior Administrator

Salary Scale Point

: Scale 5 FTE 27711- 30060 Actual Salary 21381-23193

Employer:

? Mercian Educational Trust

Closing Date

: Friday 27 June 2025

Interview Date

: Wednesday 2 July 2025

Starting Date

: ASAP

Details of the Post

32.5 Hours per week

Term time only + Inset Days

The role will be offered on a permanent basis

Job Purpose

To organise and provide school administrative and financial support services to ensure the efficient day-to-day operation of the school and central finance & HR office

This post requires the ability to perform a role that involves frequent contact with children. This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. You must be able to perform a role that involves constant contact with children

Main Areas of Responsibilities

A School Administrator within a Mercian Educational Trust schools is expected to:

Complete a variety of advanced tasks requiring detailed knowledge and specialist skills. Have direct supervision of at least one employee. Demonstrate creativity within the general framework of recognised procedures. Have contact with other people relating to issues which are generally not contentious but where the outcome may not be straightforward. Provide advice and/or guidance to others regarding school issues that are less well established. Work within clearly defined rules and procedures involving decisions chosen from a range of established alternatives. Have responsibility for the accurate handling and security of cash, cheques or financial resources and/or have responsibility for ordering stocks and materials for the whole school. Work is subject to deadlines involving changing problems, circumstances or demand Promote and enact safeguarding the welfare of children and young persons with whom you come into contact. To coordinate the office team and act as the primary link to the Trust Finance Team.

Specific Responsibilities

To promote a friendly, inviting and professional and courteous environment as the first point of contact for visitors to the school. Deal with complex reception/visitor etc. matters Contribute to the planning, development and organisation of support service systems/procedures/policies within school Organise school trips/events etc. Undertake recruitment/induction/appraisal/training/mentoring of staff managed Administration of recruitment and other personnel procedures i.e., relevant interview administration Manage manual and computerised record/information systems Analyse and evaluate data/information and produce reports/information/data as required Undertake word-processing and complex IT based tasks Provide administrative and organisational support to other staff Undertake administration of complex procedures Complete and submit complex forms, returns i.e. school census and nursery funding portal, including those to outside agencies e.g. DfE Undertake certain administrative duties with the collection of school income including Nursery and Wraparound. Monitor and manage inventory of new equipment and removal of defective equipment. Provide advice and guidance to staff, pupils and others Undertake research and obtain information to inform decisions Manage administration of facilities including use of school premises i.e. lettings Assist with marketing and promotion of the school Undertake required financial administration procedures as per the trust finance & HR handbook Capture and record all pupil absence information using Arbor data system and produce relevant attendance report Update school website Effectively communicate with all stakeholders of the school from face to face, letters, telephone and text Oversee the administration of wraparound care Ensure the admin office & reception area is kept tidy and presentable at all times Securely store any confidential and sensitive data always Booking of courses and conferences as requested and keeping a record of staff training Maintain Single Central Register and oversee the appropriate vetting of visitors to site in accordance with keeping children safe statutory guidance
Please see recruitment pack for full job description and person specification

Job Types: Part-time, Permanent

Pay: 21,381.00-23,193.00 per year

Expected hours: 32.5 per week

Benefits:

Company pension On-site parking
Schedule:

Day shift Monday to Friday No weekends
Work Location: In person

Application deadline: 27/06/2025
Reference ID: HPSAdmin