Job Description

Reference:
25-30037
Job title:
Senior Talent and Apprenticeships Officer
Directorate:
Corporate Services
Service:
Learning and Organisational Development
Closing date:
04/12/2025 10:00
Job type/Hours:
Temporary year | 37 Hour
Salary:
34,434 - 36,363 a year
Pay Scale:
S3
Location(s):
Caernarfon

ARE YOU...

Interested in talent development, apprenticeships or people? An enthusiastic and positive person? Wanting to work in a fun team that likes to try new things? Able to deal with different people and specifically with young people? A good communicator? Creative? Flexible and able to adapt to different situations

If you answer

"YES"

to some of the points above, this may be the job for you.


This is an opportunity for you to work in a job that can make a difference to people's lives. It's an opportunity for you to work on schemes that open doors for talented individuals and enable them to do what they want to do with their lives and develop a rewarding career.

Gwynedd Council offers an attractive employment package, for more information please click on this

Information Pack

Gwynedd Council operates internally through the medium of Welsh, and offers all its services bilingually. The applicant will be required to reach the linguistic level noted as one of the essential skills in the Person Specification.


We encourage everyone who applies for a job with Gwynedd Council to submit job applications in Welsh or bilingually.


(Applications submitted in English only or Welsh only will always be treated equally, but we ask applicants to consider carefully what the linguistic requirements of the job in question is and if it would be more appropriate to submit an application in Welsh.)


For further information about this post please contact Alun Lloyd Williamson 01286 679588


Application forms and further details available from Support Service, Gwynedd Council, Council Offices, Caernarfon, LL55 1SH


Tel: 01286 679076


E-Mail: Swyddi@gwynedd.llyw.cymru

CLOSING DATE: 04.12.2025

If you are successful to be short listed for an interview you will be contacted by E-MAIL using the address provided on your application form. You need to ensure that you check your email regularly.


Information Pack Senior Talent and Apprenticeship Officer.pdf

Personal attributes

#

Essential

An interest in the talent and apprenticeships field


Enthusiastic, energetic and positive person


Good communication skills


Good interpersonal skills


A good team member but with the ability to work independently

#

Desirable

Can be creative


Flexible and able to adapt to different situations


Able to think and work strategically

Qualifications and relevant training

#

Essential

Education to level 4 (NVQ, HNC, Advanced Apprenticeship or similar qualification)

#

Desirable

Relevant experience

#

Essential

Experience of dealing with people or different groups (age, background, level)

#

Desirable

Experience of the talent or apprenticeships field or the field of education


Experience of supporting or developing people


Experience of presenting, training or teaching


Experience of working on projects


Experience of taking part in recruitment campaigns


Experience of creating and leading on events


Experience of chairing or facilitating meetings or forums

Skills and specialist knowledge

#

Essential

Information technology skills


An organised person who gives attention to consistency and accuracy

#

Desirable

Skilled in using social media


Skilled in managing stakeholders on all levels


Problem solving skills


Research skills


Marketing skills


Skilled in supporting or mentoring individuals


Understanding the principles of running projects successfully

Language requirements

#

Essential

#

Listening and Speaking - Higher Level

Able to follow a conversation or discussion through the medium of Welsh and English on a professional level and discuss general day to day topics in the field in order to present information and express opinions.Able to give a pre-prepared presentation and respond to any comments and questions on it in Welsh or English.

#

Reading and Understanding - Higher Level

Able to understand standard written Welsh and English; both formal and informal.Able to gather information from various sources such as letters, reports, articles through the medium of Welsh and English in order to fulfil the post.

#

Writing - Higher Level

Present written information confidently by letter, more detailed and technical report formats, and respond to written requests conveying information, ideas and opinion in Welsh and English (help is available to check the work).

Purpose of the post

A key member of the Talent and Apprenticeships Team within the Organisational Learning and Development Service, to ensure an effective learning and development provision for Elected Members and staff of Cyngor Gwynedd. Undertake a leading, specialist and consultative role in the Talent and Apprenticeships field. Undertake an active role when planning the workforce, which is one of the Council's priorities. Develop and implement the Council's talent schemes:

oApprenticeships Scheme


oGraduate Schemes


oWork Based Learning Scheme


oInternal Talent Development Scheme


oWork Experience Scheme


oCysylltu Scheme

Lead on planning and developing talent attracting arrangements, including recruiting and appointing 'talented' individuals to the above schemes. Act as a Developmental Manager to support Apprentices and Professional Trainees. Manage projects effectively, using standard principles and suitable documentation. Responsible for ensuring the quality of schemes. Consult and provide specialist and professional advice and guidance to officers and managers on matters such as:

oTalent and Apprenticeships Schemes


oQualifications


oRecruitment and support

Represent the Council and collaborate with external organisations (the Welsh Government, Regional Groups, Schools, Colleges, Universities, etc.) on Talent and Apprenticeships matters. Responsibility for the content of training packages, in terms of creating and developing them, and presenting training.

Responsibility for functions

Main duties

Contribute to transforming and developing a positive mindset about vocational career paths. Make a key contribution to developing the Council Talent's strategies and schemes and share the vision amongst stakeholders. Work with the Talent and Apprenticeships Leader to develop new plans and projects, such as:

oApprenticeships in Partnership Scheme.


oEstablish and implement the Gwynedd Apprenticeships Group and the Young People Skills forum.


oDevelop placements for Looked after Children


oDevelop regional and national Talent and Apprenticeships Networks

Design and provide comprehensive developmental programmes, including professional qualifications, work placements, and various learning experiences for apprentices, professional trainees and individuals on work experience. Regular contact with external educational organisations (Schools, Colleges and Universities) Conduct research in the Talent field in order to

oMaintain expertise about frameworks and qualifications.


oUnderstand the wider context.


oIdentify new opportunities and develop them.


oAssess the 'demand'.

Chair meetings and forums Support the work of promoting the Welsh language in the field of talent and apprenticeships in the Council and nationally. Coordinate an effective three-way relationship between the provider, the individual and the manager. Provide specialist input and advice in a number of different fields, e.g.

oeducational frameworks and a range of vocational and academic learning programmes


oNational Apprenticeships Frameworks


ofunding sources


olegislation and employment matters

Undertake a specialist and advisory role to develop schemes that meet the workforce's planning needs including apprenticeships, internal / external talent, and all the department's talent schemes. Host awareness sessions for managers to support them in giving the best possible experience. Renew and review current programmes constructively and creatively to modernise them to ensure that they are suitable for the talent schemes' needs. Able to work and analyse complex frameworks that change continuously. Point of contact on talent and apprenticeship matters within the Council. Advise officers and managers on matters involving

oTalent and apprenticeships


oQualifications


oRecruitment Centres


oNational qualifications


oApprenticeships Framework


oEssential skills

Collaborate closely and foster an effective relationship with, and the trust of, Council Officers. Responsibility as a developmental manager of up to 20 professional trainees and over 30 apprentices. Host 1:1 meetings regularly with trainees and apprentices. Take on a pastoral role with particular attention given to health and well-being. Monitor progress in terms of work placement. Respond to difficult situations, taking on the role of negotiation and reconciliation at times (between Trainees and Apprentices and their placement manager). Decide on appropriate steps and implement them. Monitor progress in terms of professional qualification.

oAct on concerns from Trainees and Apprentices and educational / training establishments


oDecide on appropriate steps and implement them (there could be a substantial impact on individuals' futures)


oEncourage and support personal development


oDeal with under-performing and discipline matters

Lead on recruitment and appointment arrangements, including hosting recruitment centres. Lead on innovative strategies to attract and develop new talent (in-house and external). Provide a Consultative service, by providing specialist guidance and support to managers in order to plan and tailor recruitment centres (develop content and activities). Plan virtual or face-to-face recruitment centres. Supervise the team that is a part of the recruitment arrangements, ensuring:

oReasonable changes are made for applicants with special needs


oAdapting arrangements at short notice when required


oWorking with Managers to plan and prepare tasks to ensure suitable decisions


oLeading the centre, ensuring that everything runs smoothly and on time


oResponsibility for running the centre, and ensuring fairness for all applicants


oDealing with unexpected problems and making decisions


oLeading an assessment panel discussion to making recruitment decisions


oResponding to correspondence where individuals (and parents) are dissatisfied with the result of the process

Lead projects and project teams in the field, e.g. lead on the effort to improve the provision of the Welsh language in apprenticeships fields - a Welsh language managing projects report. Plan and develop an innovative strategy to promote the Welsh language in the apprenticeships field. Host or review the quality of provisions for apprentices and trainees in the context of the Welsh language and the educational quality of the course. Lead on the Buddy Scheme for new apprentices and trainees to benefit from the experience and maturity of mature officers. Prepare and submit applications for national awards. Raise awareness about academic and vocational development opportunities and present training and development sessions to a range of groups (school, college, etc.). Identify and manage stakeholders within the Council, the Community, the Education Sector, Employers and wider Agencies.

oTarget specific groups when needed, e.g. school pupils, parents, employers


oHold focus groups and facilitate them

Contribute towards creating a communication strategy for stakeholders

oChange mindsets


oInfluence


oManage expectations.

Collaborate with the Welsh Government, other Councils, education Organisations (Secondary Schools, Colleges and Universities) and Businesses. Represent the Council at National and Regional meetings. Lead on enhancing the provisions for apprentices, by developing developmental opportunities (e.g. working in the community or in partnership). Lead on designing and providing an appropriate and diverse support programme for Apprentices, Trainees and individuals on Work Experience. Manage timetables, coordinate activities, deal with problems and offer solutions. Lead on evaluating recruitment centres arrangements for apprentices and trainees. Provide pastoral support and career advice to unsuccessful applicants, as well as those appointed. Lead on hosting high-profile events, including a Jobs Fair and events in schools, and coordinate the events. Monitor and ensure the quality of the support elements. Hold regular reviews with Apprentices and individuals on work experience. Coach and mentor up to 20 Professional Trainees and 30 Apprentices. Monitor the progress of individuals

oSupport and encourage


oDeal with underperformance, if relevant

Work with managers to develop the Apprentice and Professional Trainee support and mentoring skills within their teams. Lead on creating, preparing materials and presenting training, workshops and support to apprentices, trainees and any other person requiring additional support through formal learning, individual support and suitable learning resources. Prepare and present training and workshops. Provide training to various groups, using a range of learning approaches including

ofor Trainees and Apprentices


ofor managers and mentors

Create and submit presentations for conferences and workshops to represent the Council. First point of contact for qualification and training providers. Respond to any problems or concerns about the learning provision. Ensure the quality of the provision by maintaining regular contact with the providers. Promote a Welsh language provision. Work with various stakeholders on different levels, including apprentices, trainees, individuals on work experience, applicants, students, pupils, parents, education establishments, managers, staff, unemployed people, teachers, getting people into work organisations, local businesses. Maintain and nurture new relationships with stakeholders and key external suppliers. Represent the Council on national and regional bodies that develop strategies and actions for the future of the field. Provide a specialist consultative service to managers and heads within the Services to identify and develop new opportunities. Contribute to creating and developing marketing materials, e.g. video, podcasts. Prepare and make presentations for external audiences including parents, pupils and teachers to try and raise awareness and influence decisions.

oCollaborate to draw up a strategy and communication / engagement programme


oEngage with stakeholders such as schools, colleges, career companies, parents, employers, etc.


oRepresent the Council


oInfluence


oOrganise events


oPrepare presentation materials


oGive presentations to large groups

Manage and ensure the accuracy of payments to education establishments including universities and departmental repayments

oContact between the Council and external establishments


oDraw up and check financial agreements


oMonitor payments and spending to keep within the budget

Support the leader in gathering information and reporting on progress to groups such as the Apprenticeships Board, Heads, Leadership Team, Cabinet and various committees. Contribute towards implementing the Learning and Development strategies across the Council. Develop and present learning sessions (training and workshops) in various fields. Contribute towards developing and presenting a range of new and current teaching methods. Responsible for self-development. Ensure compliance with Health and Safety regulations in the workplace in accordance with the responsibilities noted in the Health and Safety at Work Act 1974 and the Council's Health and Safety Policy. Operate within the Council's equal opportunities and equality policies. Be responsible for managing information in accordance with the Council's information management standards and guidelines. Ensure that personal information is treated in accordance with Data Protection legislation. Commitment to reducing the Council's carbon emissions in accordance with the Carbon Management Plan, and to encourage others to act positively towards reducing the Council's carbon footprint. Undertake any other reasonable duty which corresponds to the salary level and responsibility level of the job. Responsible for reporting any concern or suspicion that a child or vulnerable adult is being abused.

Special circumstances

*