Job Description

Bookkeeping, VAT & Annual Accounts - UK Business with US Cross-Border Activity

Job type:

Freelelance / Ongoing engagement

Location:

Remote (UK-based or UK-qualified only)

Start date:

Immediate

Internal deadline:

Annual accounts required by

early March 2026

About the Business

We are a

UK-registered small digital marketing agency

, operating primarily from the UK, with

some UK-US cross-border trading

.

Our activity includes:

A UK Ltd company as the main operating entity US-based clients and contractors International B2B service transactions

Regular reverse-charge VAT exposure

Multi-currency payments
While this is not a large enterprise, the accounting and VAT position is

not basic

and requires strong judgement and cross-border experience.

The Role - Full Ownership Required

We are looking for a

senior, hands-on accountant or small accounting firm

to take

full responsibility

for our accounting.
This is

not

a compliance-only or data-entry role.

You will own

bookkeeping, VAT, annual accounts, and ongoing optimisation

.

1. Bookkeeping (Core Responsibility)

End-to-end bookkeeping (not data entry only) Bank and multi-currency reconciliations Sales and purchase invoice reconciliation Review and correction of existing bookkeeping where required Ensure bookkeeping aligns with VAT returns and statutory accounts Apply judgement and validation ,

not blind processing

2. UK VAT Returns (Quarterly)

Preparation and submission of VAT returns

Correct handling of reverse-charge VAT

UK-US B2B service VAT treatment Clear VAT logic, documentation, and audit trail Proactive identification and correction of VAT issues
3. Annual Accounts & Corporation Tax

Preparation of statutory annual accounts Corporation Tax computation and submission

Accounts must be ready by early March 2026

(internal deadline)
Accounts must be:

Accurate and fully reconciled VAT-consistent

Optimised

, not just compliant Provide clear explanations and optimisation advice
4. Advisory & Optimisation

Ongoing advice on:

VAT positioning Cross-border service treatment Accounting structure efficiencies Flag risks, inconsistencies, or inefficiencies early Explain decisions clearly and confidently Work collaboratively with the business owner
This Role Is

Not Suitable

If/ Please do

not

apply if:

You only work with simple UK-only businesses You treat bookkeeping as basic data entry You are not confident with reverse-charge VAT You rely on templates without understanding transactions You avoid ownership You are junior or still learning VAT fundamentals
What We Expect

Accuracy and attention to detail Proactive communication Clear explanations in plain English Willingness to review and correct existing work Respect for deadlines and internal timelines
Tools & Access

Accounting software access provided Full access to bank statements, invoices, and prior filings You are expected to review and assess existing records, not blindly rely on them
How to Apply (Mandatory)

Please include in your application:

Your experience with

reverse-charge VAT

Your experience with

UK-US cross-border services

Confirmation that

you personally handle bookkeeping and VAT logic

Your pricing structure (monthly / quarterly / annual)
Applications without relevant VAT and bookkeeping experience will not be considered.

Why This Role Exists

We are replacing previous accountants due to:

Incorrect and unclear VAT handling Lack of ownership Reactive, compliance-only service
We are looking for a

long-term accounting partner

, not a box-ticking provider.

Job Type: Contract

Application Question(s):

Do you have hands-on experience managing UK VAT for businesses with international B2B services (including reverse-charge VAT)? This role requires full ownership of bookkeeping, VAT, and annual accounts, with an internal year-end deadline of early March.
Are you comfortable with this level of responsibility and timeline?

Job Types: Part-time, Fixed term contract, Freelance

Work Location: Remote