Job Description

Departmental Project Delivery Manager

Medical Sciences Divisional Office in association with the Department of Physiology, Anatomy & Genetics, Sherrington Building, Parks Road

Contract & job type: Fixed term: 3 years in the first instance

About us:

The Medical Sciences Divisional Office team is a collaborative group of individuals, working across a diverse portfolio of activities. We value creative problem solvers and confident decision makers with a resilient streak. Our team is friendly, welcoming and supportive, and is a great environment to hone leadership and management skills while contributing to the impact of Oxford's medical sciences research.

At the Department of Physiology Anatomy & Genetics (DPAG) we undertake discovery science where we reassemble physiological processes at the molecular, cellular, tissue and systems level of organisation. In so doing we provide a bridge to translational medicine, and interface between physical and life sciences. We are committed not only to innovative research and the highest standard of teaching, but also to creating an inclusive and supportive working environment.

Overview of the role:

The Medical Sciences Division is seeking to appoint a Departmental Project Delivery Manager to support DPAG while we undertake an extensive refurbishment of the Sherrington Building. The building was constructed 75 years ago and whilst there have been targeted areas of refurbishment it is now in need of extensive works to fully update the building and its services. The department will remain in occupation throughout the works and will continue to run its teaching and research activities.

You will connect the department and the capital project team to ensure that activities are well planned, coordinated and communicated, so that all parties are clear on arrangements and that required actions are undertaken. This will include communications, planning and implementing internal relocations, minimising disruption to normal activities, procuring soft services, furniture, fixtures and equipment (FF&E), change management, through to producing documentation.

You will work closely with senior staff from DPAG, Medical Sciences Division, Estates, the design team, construction professionals, and other University stakeholders to ensure the successful delivery of the Sherrington Refurbishment Project.

The ideal candidate will have strong intellectual and analytical skills, together with excellent communication skills (both orally and in writing). The capacity to deal effectively with a range of complex issues in a University environment will be essential. Numeracy, strong project management skills, excellent interpersonal skills and the ability to gain the trust and confidence of people at all levels, both within and outside Oxford, are also essential. Previous experience of supporting projects requiring change management and construction activities in live buildings are highly desirable.

Selection criteria:

Degree or equivalent vocational qualification in a scientific or technical subject or equivalent work experience. Proven project delivery skills including organisation, planning and prioritisation. Experience in the operational running of busy buildings and laboratories and a good understanding of building services. Able to negotiate and problem-solve in a diplomatic and consensual manner. Ability to organise work time efficiently and handle competing priorities to deliver results to a required high standard and to deadlines. Procurement experience including the tendering of maintenance contracts and services and strong negotiating skills. Strong management, interpersonal and communications skills with the ability to build and maintain relationships with internal and external stakeholders at all levels and to bring difficult matters to conclusion. Strong IT skills with the ability to learn new software packages and working knowledge of MS office including Word and Excel. Experience of change management and setting up new procedures and processes.

What we offer:

Your wellbeing at work matters, so we offer a range of family friendly and financial benefits including:
An excellent contributory pension scheme 38 days annual leave A comprehensive range of childcare services Family leave schemes Cycle and electric car loan schemes Employee Assistance Programme Membership to a variety of social and sports clubs Discounted bus travel and Season Ticket travel loans

How to apply:

Please provide a supporting statement outlining how you meet the selection criteria along with your CV, and the details of two referees as part of your online application.

The closing date for applications is 12 noon on Tuesday 18 November 2025.

Interviews are likely to take place on Friday 28 November 2025, and will either be face to face or held on Microsoft Teams.