Job Description

Job Title: Site Administrator

Location: Hillis Lodge, Hollymoor Way, Northfield, Birmingham, B31 5HE

Hours: 37 hours per week, Monday - Friday 9.00am - 5.00pm

Trust Location: Birmingham & Solihull Mental Health NHS Foundation Trust

Role type: Temporary for 3 months with possibility of extension

Reference: 84546

What you'll be responsible for:

Provide an administrative service within Hillis Lodge Inpatient Unit, liaising with all relevant and appropriate services and departments to ensure a high quality efficient and effective inpatient service is provided. To contribute and work towards the service/organisational aims and objectives

Provide a full medical secretarial service to the Consultant Psychiatrist assisting them in achieving their objectives, organise their workload and to liaise with all relevant and appropriate services, including audio typing duties.

Support the Ward Manager/Nursing Team in the maintenance and development of administrative services by providing modern, professional administrative services on the Ward. Primarily alleviating the administrative workload of nursing staff enabling them to focus on quality patient care.

Act as the focal point of contact for the service, with responsibility for the dissemination of information, enquiries for the Consultant, Ward Manager and Team, resolving queries, taking messages and communicating them in a timely and effective manner as appropriate.

Arranging meetings, reviews, case conferences, taking formal minutes of meetings and circulating the documentation in a timely manner.

Booking meeting rooms as and when available and upon inquiry form internal trust employees and for external purposes, under the guidance of the Ward Manager.

This role may require you to show evidence of vocational level 3 qualification or at least 2 years relevant experience.

You'll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation

You'll have the following skills/experience:

Administration experience (essential)

Medical Secretary experience (desirable)

NHS experience (highly desirable)

Audio Typing (essential)

Competent with Microsoft office programmes (essential)

As a member of NHS Professionals, you have fantastic benefits:

Competitive pay rates- work this week, get paid next week

Essential support when you need it- 24/7 365 days

- call us anytime

Multi locational

- work across neighbouring Trusts

Manage your shifts and timesheets on the go

- access your "My Bank" shift portal anywhere, anytime online or through your smartphone

Varied working options to suit your lifestyle

- access to the Bank gives you options of ad hoc shifts or longer-term placements

Training and development opportunities

- Keep up with the essentials and more

Build holiday allowance for every shift you work

- your work life balance is important to us

Stakeholder pension scheme available

- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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Job Types: Full-time, Temporary
Contract length: 3 months

Pay: 14.06 per hour

Expected hours: 37.5 per week

Work Location: In person