Job Description

About The Role

JOB TITLE:

Site Administrator

DIVISION:

Building South

LOCATION:

Site based - Dyecoats, Leeds

CONTRACT TYPE:

Fixed Term (2.5 years)

BENEFITS:

Pension Scheme, Life Assurance, Holiday Pay, Subsidised Healthcare Scheme



We are recruiting for an enthusiastic and experienced

Site Administrator

to join us on our multi-million-pound scheme in central Manchester. The successful candidate will assist and support the site team and seek to establish strong working relationships across the wider project and division.

Our Site Administrators, are the backbone of our operations, combining dedicated front-of-house responsibilities with essential administrative support, ensuring the smooth and efficient running of our site operations.



You will be the first point of contact for visitors and staff, while also supporting the project team with document control, correspondence, and general office duties. This is a varied and rewarding role ideal for someone who thrives in a fast-paced environment and enjoys working with people.

Key Responsibilities:

The Administrator will:

Greet and sign in all visitors, ensuring site protocols are followed. Manage incoming calls and direct them appropriately. Issue and manage visitor passes and PPE. Handle incoming and outgoing mail and deliveries. Update notice boards within the site compound. Provide clerical support to the Project team (as required), including contractual correspondence Prepare and maintain document templates and standards Print, copy, and scan documentation as required Produce and print reports and associated information for meetings Reconcile invoices (e.g., goods received) and submit to Accounts Manage incoming and outgoing correspondence (post) Book and record travel arrangements for site staff Facilitate meetings (both internal and external)

Essential

Demonstrate previous experience of working in a fast-paced Administrator role Strong IT skills to include Microsoft Office suite

- Demonstrate ability to work on own initiative - Demonstrate strong communication skills - An excellent telephone manner, with great interpersonal skills.

Desirable

Knowledge and/or experience of the Construction Industry



This job description is intended to give the post holder an appreciation of the role envisaged and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals.

Our Commitment:

At GRAHAM, we are proud to say that we are a committed Equal Opportunities Employer and we aim to be the first choice for people from all backgrounds. We seek to promote respect for the individual and equality of opportunities. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey and not on the value of artificial barriers, prejudices, or preferences. If you require any adjustments or accommodations during the application or interview process, please let us know. We welcome applicants from all backgrounds. We are dedicated to making our policies and guidance accessible to all applicants and employees. If you need this document in an alternative format, such as large print, audio, or braille, please contact us at:



Email: hr-jgc.resourcing@graham.co.uk Phone: 07384 916355



As a Disability Confident Employer, we guarantee an interview to disabled applicants who meet the minimum essential criteria for the role. If you would like to apply through the Disability Confident Interview Scheme, please contact Louise Hunter, Resourcing Manager, at:



Email: louise.hunter@graham.co.uk Phone: 07384 916355



We are only able to consider applications from individuals who are eligible to live and work in the UK, as per Home Office regulations. Please check your eligibility with the regulations before applying. Individuals with a current time restricted right to work in the UK, should contact the Human Resources team in the first instance. A basic disclosure may be requested if security clearance is required by 3rd party clients and a criminal record will not necessarily be a bar to obtaining a position. Our Access NI/Vetting and Barring Scheme Policy and Policy on the Recruitment of Ex-Offenders is available upon request. GRAHAM reserves the right to carry out checks to ensure the validity of an applicant's experience and/or qualifications and we expect all applicants to comply with any such requests for information. Failure to do so or evidence of any falsification of information will lead to either removal from the recruitment process or if already in employment potential termination of contract through the company disciplinary procedure.