Job Description

Role : Sr. Executive Assistant to CFO

Location : GSK House

We\xe2\x80\x99re moving towards a more sustainable future with our new headquarters. With better public transport links and proximity to world-class science and technology institutions, we\xe2\x80\x99re excited for our move to the vicinity of Earnshaw Street, London WC1A (\xe2\x80\x9cthe New HQ\xe2\x80\x9d).by end H1 2024.

Job Purpose

To provide highly efficient and comprehensive secretarial and administrative support to the Chief Financial Officer (CFO), being their key interface, both internally and externally, using outstanding business knowledge, stakeholder management, administrative abilities, and judgement. Working closely with the CFO\xe2\x80\x99s Chief of Staff.

Key Responsibilities

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following:

• Provide comprehensive administrative support to the CFO. Efficiently and authoritatively look after and prioritise the details of diary management, diverse routines, and ad hoc admin tasks to help manage the home/work balance with minimal direction. Schedule, arrange and supervise diary appointments, ensuring time management. Flexibility and negotiating skills are key when managing a sophisticated diary.
• Understanding of concepts and methodology of work performed to deal with issues for the manager and in manager\xe2\x80\x99s absence using initiative and knowledge to bring resolution. Identify and propose creative and interpretive process improvements on a regular basis.
• Co-ordinate intricate international travel including preparation of itineraries and collation of documentation. Process necessary visa applications and ensure travel vaccination guidelines are met.
• Produce all types of documentation including preparation of materials in advance of regular key meetings.
• Supervise manager\xe2\x80\x99s email and take care of incoming and outgoing correspondence in a proactive and timely manner (follow up on replies, recommend action to be taken, draft responses, and filter to appropriate people).
• Organise all logistics for complex meetings (visitors, catering, etc.), conferences and events whilst adhering to the meetings policies, collaborating closely with internal/external parties.
• Be competent in various company systems to complete expenses on time, process invoices and raise purchase orders in CERPS/Fiori, update holiday and absence records and use Workday for HR activities.
• Assist when required with HR, the process of new starters for the CFO and also movers and leavers. Take-on line manager responsibility if required.
• Provide mentorship and guidance to function admin staff. Act as a leader in the admin community.
• Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives and target dates.
• Undertake ad hoc reports/projects as required simultaneously with routine work, may provide project leadership for department initiatives. Project management of complicated global admin related tasks and events across different time zones.

Key Competencies / Ways of Working

• External focus \xe2\x80\x93 familiar with the external business landscape, media and investor awareness. Comfortable interacting with representatives for banks, government officials, investors, and the media.
• Internal focus \xe2\x80\x93 knowledge of and interest in Finance including attendance at Townhall\'s, Senior Leader\xe2\x80\x99s calls etc., to better support the CFO. Able to demonstrate an understanding of the business\xe2\x80\x99 strategic priorities to help triage the demands on the CFO.
• Take a proactive approach to personal development, keeping abreast of relevant new technologies, tools, and processes to ensure the best support to the CFO.
• Profile \xe2\x80\x93 role model the culture and GSK behaviours as a visible member of the team. Focus on being professional, polished, and confident. Represent the CFO\xe2\x80\x99s office with civility and efficiency, demonstrating executive presence.
• Proactive thinking \xe2\x80\x93 anticipating the CFO\xe2\x80\x99s needs and requirements, with no prompting or guidance. Able to work at pace and manage complexity.
• A willingness to work flexibly and to go beyond to provide support to the CFO, helping them to retain focus on their goals and their own wellbeing.
• Highest possible focus on the confidential nature of the role when collaborating closely with high profile internal and external partners, ie. board members, government, investors, etc.
• Excellent collaborator, able to provide mentorship, guidance and support to both function admin staff (FLT assistants) and other LT EA team members. Act as a leader / mentor in the admin community.

Job-Related Skills/Background

• Min A-levels and degree
• Experience of supporting senior managers.
• Experience of interacting with board members, internal and external executives, and senior managers.
• Recognised qualifications in administration and software package usage (Word processing, PowerPoint, Spreadsheets and Databases).
• Competent in company systems (CERPS, Fiori, Workday, Groundspan, travel booking tool etc).
• A Level/GCSE English and mathematics.
• Confident in analysing facts and data.
• Strong organisational and administration skills.
• Ability to prioritise workload, working with tight deadlines whilst maintaining an excellent eye for detail.
• Extraordinary interpersonal skills.
• Comfortable in collaborating with all levels of the organisation, with high level of awareness of interdepartmental relationships.
• Outstanding company administrative knowledge.

Job application end date : 21st August

Please take a copy of the , as this will not be available post closure of the advert.
When applying for this role, please use the \xe2\x80\x98cover letter\xe2\x80\x99 of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

GSK is a global biopharma company with a special purpose \xe2\x80\x93 to unite science, technology and talent to get ahead of disease together \xe2\x80\x93 so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns \xe2\x80\x93 as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it\xe2\x80\x99s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We\xe2\x80\x99re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on or 0808 234 4391. Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

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We\xe2\x80\x99re moving towards a more sustainable future with our new headquarters. With better public transport links and proximity to world-class science and technology institutions, we\xe2\x80\x99re excited for our move to the vicinity of Earnshaw Street, London WC1A (\xe2\x80\x9cthe New HQ\xe2\x80\x9d) by end H1 2024.

GlaxoSmithKline