Job Description

The closing date is 7th Aug 2025

Anticipated Interview date(s) 20th August 2025

Job summary

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We have an exciting opportunity for a highly motivated and organised Secretary (Band 3) to join our dynamic ADHD administration team based at Glanville House, Bridgwater. This role is vital in ensuring the smooth and efficient running of our service by providing high-quality secretarial and administrative support.


We welcome applications from individuals with strong secretarial and administrative backgrounds who are eager to support service users and clinical teams in delivering high-quality care.

Main duties, tasks & skills required

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Provide comprehensive secretarial services including audio typing, telephone duties, and minute-taking. Handle all incoming and outgoing communications (post and email) efficiently. Maintain accurate and confidential client records, both paper and electronic. Manage petty cash, stationery supplies, and office equipment maintenance. Organise appointments, meetings, and maintain room booking systems. Support colleagues during periods of absence and contribute to onboarding new staff. Ensure a courteous, professional point of contact for all team-related enquiries. To assist with entering data, using Microsoft Office Packages regarding referrals, appointments, treatment, and reviews.

About us

------------


At

Somerset NHS Foundation Trust

, we're committed to supporting our employees with a range of benefits designed to enhance your professional and personal life. We offer:

Flexible working options

to help you balance work and life

NHS pension scheme

for long-term financial security

Generous annual leave allowance

to recharge and relax A strong focus on

career development

to help you grow and achieve your potential

Additionally, you'll gain access to our

Blue Light Card

, unlocking exclusive discounts on shopping, dining, and leisure activities, as well as NHS-specific perks to support you both inside and outside of work.


We are proud to foster a

diverse, skilled, and inclusive workforce

, and we encourage applications from all backgrounds.

Why Somerset?

Somerset offers the perfect blend of

idyllic countryside, outstanding areas of natural beauty

, and

breathtaking coastlines

, with vibrant cities like

Bristol

,

Bath

, and

Exeter

just a short drive away - and only two hours to

London

.


The region is home to excellent

educational facilities

, and with affordable housing compared to other parts of the country, it's a great place to build both your career and your future.

Somerset truly has it all

- the peaceful countryside and cosmopolitan city life, with something for everyone to enjoy.

Job description

-------------------


This is a varied and flexible role requiring excellent organisational skills and the ability to work well both independently and as part of a team. The successful candidate will be responsible for a wide range of duties, including secretarial support for the ADHD service, and adapting to the changing needs of the team.


You'll work closely with a variety of stakeholders, including clinicians, administration teams across the Trust, service users, carers, and external agencies. As part of our commitment to service development, you will be expected to take initiative, manage multiple priorities, and maintain high standards of confidentiality and professionalism.


Your responsibilities will also include:

Typing and formatting of reports, letters, forms, and minutes whilst maintaining accuracy, appropriate layout, and presentation. Managing diaries and appointment bookings for clinical staff. Supporting the Trust's core values by providing outstanding care and working collaboratively.

This role is ideal for someone who is proactive, patient-focused, and enjoys working in a healthcare environment where no two days are the same.

Person specification

------------------------


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Qualifications

####

Essential

Level III Word Processing or Typing qualification. NVQ Level 3 Business Administration Audio Typing.



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Experience

####

Essential

Experience of setting up and maintaining office systems and procedures that support the smooth running of the department. Knowledge and experience of Microsoft Office Packages. Previous administrative experience.



####

Desirable

Experience of contact with users of mental health services.



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Additional Criteria

####

Essential

Evidence of a good standard of Literacy / English language skills Good problem solving skills and patience. Organisational and time management abilities. Good telephone and communication skills.

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Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.


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For help with your application, contact:

Liz Paddick or Bev Gratton


liz.paddick@somersetft.nhs.uk


01278720231


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Pay scheme

Agenda for Change


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Band

Band 3


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Salary

24937.00 to 26598.00 Yearly
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Contract

Fixed Term


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Duration

6 Month(s)


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Working pattern

Full-Time


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Reference number

184-OL-GR-2944


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Job locations

Glanville House

Church Street

Bridgwater

Somerset

TA6 5AT