Fixed Term/ secondment for 12 months due to Maternity Cover
The Administrative Assistant will provide effective administrative service to support the efficient running of the ADHD Service in CTM UHB. As well as administrative tasks, the post holder will collect and input statistical information on service activity in line with both local and national requirements. You will work closely with the ADHD team as well as the Mental health outpatient's admin team and provide cover during their periods of leave. The Administrative Assistant must be able to work to deadlines in a timely manner. This a new service which will evolve and improve. The Administrative Assistant would support the team to shape the service in order to ensure it meets the needs of the patients'
Provide an efficient and high standard of Administration support to the ADHD service team
Administer and process the patient pathway including referrals, appointments and discharges.
Raise and print prescriptions for ADHD patients.
Answer telephone queries.
Type assessments completed by clinicians
Maintain systems to support the team and service needs
To use UHB, Local Authority and WAG systems such as Clinical portal and WPAS
Audio and copy typing of letters/reports generated by the team
Ensure all filing is completed within a timely manner
Process incoming correspondence, liaising with team members as required
Ensure accurate and timely submission of data within the service
Will be required to order and maintain stationary stock.
Awareness of the reporting system should an incident occur.
Provide, receive and process sensitive or contentious information that may be held in the department in relation to staff and patients, whilst maintaining Confidentiality at all tim
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