Job Description

Join Our Team at Haberdashers' Boys' School

Role:

Sport Administrator

Location:

Sport Department

Salary:

27,000 - 29,000 full-time equivalent (pro-rated to 24,868 - 26,710)

Contract:

1-year fixed term term time plus 3 additional weeks, Monday-Friday, 8:30 am-4:30 pm. Flexibility is required to support occasional fixtures and events outside regular hours.

Are you highly organised, detail-oriented, and passionate about supporting excellence in sport?
Haberdashers' Boys' School is seeking a dedicated Sport Administrator to provide vital support to our thriving Sports Department. This is a unique opportunity to work in a dynamic, high-achieving environment where sport plays an integral role in school life.

About the Role

Reporting directly to the Director of Sport, you will be central to the smooth operation of our sports programme, coordinating fixtures, managing logistics, maintaining accurate records, and ensuring clear communication across staff, students, parents, and external partners.

Key Responsibilities

Coordinate fixtures, tournaments, galas, and sports trips, including arranging transport, catering, and logistics. Manage pupil records, team lists, and participation registers with accuracy and efficiency. Maintain and update online platforms, including SOCS Sport and the school website. Support communication with parents, external coaches, and facilities providers. Prepare promotional materials and assist in marketing key sporting events. Provide administrative support for departmental meetings and initiatives.

Please see candidate pack for full job description.

Qualifications & Skills

The ideal candidate will demonstrate:

Education:

Minimum of 5 GCSEs (or equivalent) at Grade C or above.

Experience:

Significant experience in an office or administrative environment.

Technical Skills:

Excellent working knowledge of MS Office and Microsoft Outlook.

Organisation:

Outstanding attention to detail, with the ability to prioritise tasks, meet deadlines, and remain calm under pressure.

Communication:

Strong interpersonal and written communication skills, with the ability to engage confidently with pupils, staff, parents, and external partners.

Initiative & Adaptability:

A proactive, flexible approach and willingness to support events outside core hours.

Professionalism:

Tact, discretion, loyalty, and a friendly, approachable manner.

Marketing Skills:

Experience in marketing or a willingness to develop skills to promote Habs Sport.

Cultural Fit:

Appreciation of and sympathy for the ethos and objectives of an independent school environment.
What we offer:

A competitive salary, commensurate with the candidate's experience Private Pension Scheme through Aegon Additional life insurance cover Access to the Employee Assistance Programme (EAP), providing confidential support and advice Financial assistance for obtaining further qualifications Extensive professional development training opportunities Free lunch and refreshments Free onsite parking and access to travel on the schools extensive coach network Free access to state-of-the-art sports facilities including the gym, swimming pool, and fitness classes Wellbeing initiatives and programmes, such as yoga, mindfulness sessions, and health checks Access to an online GP service, providing quick and convenient healthcare advice Access to Vivup, the staff benefits platform, featuring discounts, financial advice, and wellbeing resources
Applications will be reviewed as they arrive, and we reserve the right to close this vacancy sooner, please apply as soon as possible.

Haberdashers' Elstree' Schools are committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to a Disclosure and Barring Service enhanced check. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

Job Types: Full-time, Permanent, Fixed term contract
Contract length: 12 months

Benefits:

Company pension Discounted or free food Employee discount Health & wellbeing programme On-site gym
Work Location: In person