Job Description

Job Location Selhurst Park Stadium, SE25 6PU

Contract Type Fixed-Term (till 31st May 2026)

Deadline 21st September 2025

Who we are:

We are Crystal Palace Football Club, a Premier League Football Club with more than 160 years of proud history. Spread across three different sites - brand new main offices at Selhurst Park Stadium, our London office, and our Training Ground/Academy, we offer the best atmosphere and culture for our fans and our employees.

We strive for excellence in the workplace with a philosophy of high standards, professionalism, and a strong work ethic from our employees. We are constantly trying to grow, diversify and build with not only our team on the pitch, but also our team in the offices and on the ground.

About this role:

The Stock Controller & Admin Support is responsible for the accuracy, integrity, and compliance of all stock movements within the Public Catering & Logistics department. Using the Kappture system and supporting administrative processes, the role ensures that stock, compliance records, and departmental communication are effectively managed. By safeguarding revenue, reducing waste, and supporting managers with admin tasks, this role underpins the operational efficiency of the department.

Responsibilities:

Stock Control (via Kappture)

Monitor & action stock across all catering and logistics areas through Kappture. Process transfer requests and requisitions in the system. Place and track orders in line with operational needs. Conduct regular stocktakes and investigate variances promptly. Record wastage, staff consumption, and transfers in line with club policy. Maintain secure and compliant storage standards.

Administration & Reporting

Maintain matchday paperwork with accurate and up-to-date operational documents. Manage device allocation, control, and tracking for staff across events. Process supplier invoices, delivery notes, and credits accurately. Support preparation of weekly/monthly operational and compliance reports. Maintain HACCP records, audit trails, and safety documentation.

Operational Support

Work with the Logistics Supervisor and Team Leaders to ensure stock is delivered to the right areas on time. Support non-matchday preparation and post-event breakdown through accurate issue and tracking of stock. Liaise with suppliers regarding delivery timings, shortages, or quality issues.

Compliance & Standards

Uphold financial, health & safety, and compliance standards at all times. Report hazards, theft, loss, or non-compliance promptly to management. Ensure restricted stock areas are secure and accessed only by authorised staff. Other duties and responsibilities as required by line manager Upholding and promoting the Club's policies and procedures, including Health and Safety, Safeguarding and Equal Opportunities policies and procedures.

Experience, Skills and Qualifications:

Key Attributes:

Highly organised and detail-oriented. Reliable, trustworthy, and accountable. Strong communicator, confident with systems and numbers. Able to work independently and meet deadlines.

Essential:

Experience in stock control, administration, or finance support. IT literacy, including Excel and stock management systems (Kappture preferred). Strong numeracy and attention to detail. Flexibility to work evenings, weekends, and matchdays.

Desirable:

Previous experience in hospitality, catering, or stadium operations. Familiarity with EPOS and procurement systems. Experience in audit, compliance, or process management.

Our commitment to Equality

At Crystal Palace Football Club, Equality, Diversity & Inclusion is spirited and continues to grow due to the working environment, which makes all staff feel appreciated and welcomed. Crystal Palace Football Club do this by encouraging good relations and practices towards different groups and are committed to promoting employment opportunities that celebrate diversity.

We are committed to attracting, recruiting, and retaining the most talented candidates and the club intends to ensure that everyone who wishes to engage with the club, whether as matchday fans, staff, players, board members, participants in Foundation programmes and any other person engaged with the club's activities, has a real and equal opportunity to do so.

Reasonable Adjustment

We are proud to be a Disability Confident Committed employer. We guarantee an interview to all disabled applicants who meet the essential criteria for the role, ensuring equitable opportunities for everyone.

If you require disability-related adjustments during the recruitment process, please contact DLO@cpfc.co.uk (DLO inbox is for disability-related queries only, if you wish to gain further information regarding this vacancy, please contact cpfc.recruitment@cpfc.co.uk). We are here to help you through the whole recruitment process including trying to apply for a vacancy, getting in touch with us through the process, and/or helping with access in case you are required to come in for an interview.

Safeguarding

Crystal Palace Football Club is committed to safeguarding and ensuring the welfare and protection of children and vulnerable people and expects all staff to share this commitment. As such, the post holder will be required to undergo any relevant security checks, including a comprehensive background check, Enhanced Disclosure and Barring Service (DBS) to ensure the safety and protection of children and vulnerable individuals.

Job Types: Full-time, Fixed term contract
Contract length: 9 months

Work Location: In person