Job Description

Description

The position is 18 hours per week, with flexibility required to work additional hours at busy times.

The post holder will act as the College's designated Disability Coordinator, working closely with the Academic Registrar in her capacity at Disability Lead. They will act as first point of contact for offer-holders and on-course students who disclose a disability, liaising with the University's Disability Advisory Service (DAS) and members of College staff, as appropriate, to put in place reasonable adjustments for study and domestic purposes. In addition, they will administer the College's Access Bursaries scheme and assist students who are experiencing financial difficulties. The post holder will deal with a wide range of matters, often sensitive and confidential, and sometimes urgent. They will have to exercise judgement about the course of action required. The workload on the office can be demanding, requiring first class judgement, personal organisation and flexibility as well as an ability to work to deadlines.

Key Responsibilities

Act as the College's designated Disability Coordinator, working with the College's Disability Lead and Academic Director, and liaising with the University's Disability Advisory Service (DAS) to co-ordinate student assessment and reasonable adjustments related to disability. Act as the first point of contact for undergraduate and postgraduate offer-holders and on-course students with a disability or long-term health condition, advising on next steps to ensure appropriate support ahead of arrival and throughout studies. Process applications to the University's Exams and Assessment Services for examination adjustments recommended in Student Support Plans, and update students of the outcome. Liaise, as appropriate, with students and staff (e.g. academic, library), to grant access to Student Support Plans, and brief tutors and other staff on the provision of reasonable adjustments in terms of study and domestic support. Administer requests for priority in the allocation of accommodation on grounds of disability. Liaise with students requiring Personal Emergency Evacuation Plans (PEEPS), and support implementation in College. Respond to disability disclosures during the undergraduates admissions exercise, liaising with applicants, admissions staff and interviewing tutors on reasonable adjustments, and inputting data into the University admissions database (ADSS) to ensure appropriate sharing of information with tutors and other Colleges (where Jesus candidates are interviewed elsewhere). Liaise with undergraduate and postgraduate offer-holders ahead of their arrival to ensure that the College holds accurate information on individual requirements, and make recommendations to College departments and tutors on reasonable adjustments in time for the start of their course. Record, track and monitor student disability information, using College and University systems as appropriate, in line with GDPR and confidentiality policies. Escalate concerns or complex cases to the Academic Registrar and/or Welfare team as appropriate.

Skills, Knowledge and Expertise

Essential

Proven administrative skills, with the ability to work with high levels of accuracy and excellent attention to detail; Excellent interpersonal skills, and the ability to deal tactfully and appropriately with a wide range of people, including those in difficult situations; A high level of discretion and judgement, and the ability to maintain confidentiality in line with College and University guidelines; Ability to interpret, apply and communicate regulations and procedures; Proven ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others; Ability to work calmly under pressure, prioritising work and meeting competing deadlines; Evidence of working in an organised and methodical manner, with accuracy and excellent attention to detail; Possess good written and oral communication skills; Strong team-working skills and ability to work co-operatively with others, building constructive relationships; IT-literate, with experience of using standard computer programmes (Outlook, Word, Excel), as well as a willingness to learn new systems and software packages.

Desirable

Experience of working in administration in a higher education setting; Experience of working in the area of welfare/wellbeing and/or in the provision of disability support in an educational setting.

Benefits

As well as becoming a valued member of our friendly community, and working in beautiful historic surroundings, we also offer the following benefits:

Meals

- A free meal is available when on duty and the kitchen is open.

Holiday

- A generous annual leave entitlement of 38 days per year (pro rata for part time posts), which includes all Bank and Public holidays.

Pension

- On joining the College you will be automatically enrolled into either the Oxford Staff Pension Scheme ("OSPS") or University Superannuation Scheme, ("USS") as applicable.

Employee Assistance Programme

- 24/7 access for you and your spouse/partner to a broad spectrum of services, including Health Management, Online and Face-to-Face Counselling, and Debt Management. Practical information and advice can also be accessed on all common topics, such as Consumer, Legal, Finance, Housing, Benefits, Family.

Bus Ticket Loan

- You may, on the completion of your probation period, be entitled to receive an interest-free loan to enable you to purchase an annual season ticket for travel by bus, with a discount of 5% on the overall cost.

Personal Development

- Staff are encouraged to develop both professionally and personally and the College supports employees to develop their skills and improve their performance throughout their time with the College.

Family-friendly policies

- The College has a range of family-friendly policies in place, including parental and family leave, and flexible working.

Childcare Services

- Open to University and College Staff and Students, the University owns a number of nurseries and has places at a number of Community nurseries which employees can apply for.

Oxford University Discounts -

College staff will receive a University card which provides the following discounts: Free entry to Oxford Colleges and libraries 10% discount in some University shops. Free access to the University Botanical Gardens and Harcourt Arboretum. Discounted computer software from the University Computing Service.

Access to Sports Facilities and Punt Hire

- Staff may use the College's sports facilities and sign up for punt hire during the summer period for a small fee. Staff can also sign up for free to the University Club and use the University Sports Centre on Iffley Road at discounted rates.

Library

- College staff have access to the Meyricke Library, open 24 hours a day.

Eye Test/Glasses Reimbursement

- a free eye test and a glasses contribution are offered for staff that are regularly display screen equipment (DSE) users and who have been advised they need glasses for DSE use.

Flu Vaccinations

- a yearly flu vaccination scheme where staff not otherwise eligible to receive a free vaccination can obtain one at the cost of the College.

Staff Entertainment

- The College arranges social events including coffee mornings, quiz nights, staff summer and Christmas party as well as a children's Christmas party.

Electric Vehicle Salary Sacrifice Scheme

(subject to earnings criteria) via Tusker.

Cycle to Work Salary Sacrifice Scheme

- also recently launched provided by Green Commute initiative.

Secure Bike Parking

- bikes can be locked away securely on site.

On site Gym

.

Multifaith Room

- available for staff and students.

Discounted Guest Rooms

- Staff may book a guest room at Jesus College at a discounted rate, subject to availability and terms and conditions.

About Jesus College Oxford

Jesus College combines academic excellence in teaching and research with an informal, vibrant, and supportive community. We currently have 400 undergraduates, 300 graduates, 110 Fellows, 50 lecturers and 90 support staff . Over 5,300 Alumni are in touch with the College, spread across 84 countries. Over 800 of our Old Members came back to College in the last twelve months and we hope that that number will continue to rise.