Job Description

Job Title: English Study Camps Operations Coordinator - Fixed Term contract initially for nine months through to end of September 2026.

Reporting To: Director of Young Learners

ESC Purpose: To enhance people's lives by equipping them with global communication skills.

ESC Values:

We are committed and proud of what we do

We are open - we listen and respond

We are consistent

We are collaborative

We are flexible and not afraid of change

We are solution oriented

We are courteous and kind to each other in all communication

Salary: 26,000 per annum FTE. January-February 2026 will be worked at 4 days (32 hours) per week and paid pro-rata; from March 2026 the role is full-time (40 hours/week)

Hours: 40 hours per week, 5 days out of 7. Rest breaks and daily/weekly rest will be provided in line with the Working Time Regulations. During peak periods, pre-agreed overtime or TOIL may apply under ESC policy. Staff may be asked to sign a 48-hour opt-out during the summer if operationally required

Job holder's primary objectives:

- Operational

Being a point of contact for all seasonal staff prior to the start of the summer schools Assist the Director of Young Learners in developing and maintaining excellent relations with the school sites we use to run our programmes and with external suppliers Contribute to the planning and preparation of the course programmes Maintain accurate system documentation and records Research, plan and purchase excursion tickets for the summer school in collaboration with the Director of Young Learners Research, plan and book transport for the summer school transfers and excursions Manage the inventory of equipment and resources To help with operational delivery of shorter ESC courses during the year To work within set departmental budgets To work from one of our campuses during the summer period
- Safer Recruitment & Compliance:

Support safer recruitment across junior programmes in line with KCSIE (Sept 2025), including adverts, application screening, references, identity and right-to-work checks, and DBS checks at the appropriate level where legally eligible. Maintain the Single Central Record with HR and ensure all staff complete required safeguarding training before deployment. Escalate concerns to the DSL or DDSL. Liaise and keep in contact with previous summer staff employees to ensure a high returner rate and ensuring relevant documentation is kept.
- Staff-Facing Social Media & Internal Communications

Oversee the Staff-facing social media and Internal Communication Channels Maintain supportive and collaborative relations with all teams across the school
- Other:

To provide support for other departments within the school as required. This includes being on the rota for the emergency phone holder.
- Student Welfare & Child Protection:

Promote a safeguarding culture; report and record any concerns immediately via ESC procedures; liaise with the DSL/DDSL; attend and keep current all mandatory safeguarding training; handle information securely and in line with data protection.
Place of work: Wimbledon School of English, 41 Worple Road, Wimbledon SW19 4JZ, with regular travel to ESC residential centres (e.g., Lord Wandsworth College, Epsom College) during summer. Travel and subsistence reimbursed under ESC policy. Overnight stays may be required.

Other work as requested by the Director of Young Learners and Principal.

Person Specification:

Essential

Educated to at least A level or equivalent Experience of the English as a Foreign Language sector or in staff recruitment. Organised; self-starter; attention to detail; positive 'can do' attitude; excellent communicator; team player. Working knowledge of safer-recruitment and safeguarding in UK education settings. Willing and able to travel to our residential centres during the summer period.
Desirable

Car driver with use of a vehicle Experience of negotiating with vendors. Experience working with young learners. Safer recruitment training. Experience administering DBS/right-to-work checks Familiarity with internal comms platforms (e.g., Teams/WhatsApp groups).
Able to do pre-arranged overtime as necessary at busy times.

Safer Recruitment

English Study Camps is committed to safeguarding and promoting the welfare of children. Everyone who works with us--teachers, managers, house parents, welfare and activities staff, and contractors--must share this commitment.

All offers of employment are subject to satisfactory pre-employment checks: identity and right-to-work, appropriate criminal-records checks (including an enhanced DBS with children's barred list where the role is eligible), and overseas checks where relevant. We take a minimum of two professional references (including your most recent employer), verify employment history, and explore any gaps. Suitability for working with children is assessed through application screening, structured interviews, and referencing.

We provide safeguarding training and clear codes of conduct; all staff are expected to follow our reporting procedures and uphold our safeguarding policies at all times.

Job Types: Full-time, Fixed term contract
Contract length: 8-9 months

Pay: From 26,000.00 per year

Benefits:

Company events Company pension Free flu jabs
Ability to commute/relocate:

London SW19 4JZ: reliably commute or plan to relocate before starting work (required)
Education:

A-Level or equivalent (preferred)
Experience:

operations: 1 year (required)
Licence/Certification:

Driving Licence (preferred)
Work Location: In person

Reference ID: ESC Operations Exec