Job Description

An exciting opportunity has arisen for a Support Medical Secretary to join the Neurology Department at Sheffield Teaching Hospitals. This role is pivotal in enabling the Directorate to provide a high-quality, comprehensive and professional administrative service to patients, relatives, carers and other internal and external stakeholders.
Clinical Neuroscience is based at the Royal Hallamshire Hospital and is the service provider for South Yorkshire, North Derbyshire, North Lincolnshire and North Nottinghamshire, serving a population in excess of 2.2 million people. The fundamental goal of the department is to improve the quality of care offered to neurologically impaired patients so that they can live as productive and independent a life as possible.
Main duties of the job
You will be working on varied roles but your main duties include the following:
Type patient letters relating to clinic appointments, test results, referrals, discharge summaries from digital audio dictation, long hand, or verbal dictation. Aiming towards turning typing around in 48 hours.
Cover the medical secretaries absences (sickness and annual leave) taking telephone messages and undertaking any urgent typing and tasks for the consultant and team.
To assist the medical secretaries in managing patients through their 18 week pathway. To validate pathways and amend them on Connect when typing. To escalate any possible breaches to Line Managers.
Assisting medical secretaries in the management of in-patient waiting lists ensuring that Trust and National waiting list policies and procedures are adhered to, tracking the patients through their 18 week pathway for their in-patient stay.
Management of patient investigations using Trust computer systems.Dealing with telephone queries from patients/other healthcare workers.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Details
Date posted
17 September 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
24,937 to 26,598 a year pa/pro rata for part time staff
Contract
Permanent
Working pattern
Part-time
Reference number
190-0895-DIR-S
Job locations
Royal Hallamshire Hospital
Glossop Road
Sheffield
S10 2JF
Job description
Job responsibilities
Please view the attached and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Job description
Job responsibilities
Please view the attached and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Qualifications
Essential

• Educated to GCSE level or equivalent including English at grade C/4 or above or or equivalent experience/ qualifications.

Desirable

• Educated to A Level standard or equivalent experience/ qualifications.
• Previous typing experience.

Experience
Essential

• Relevant clerical/admin experience.
• Experience in audio typing.

Desirable

• Experience of working with patient pathways and the 18 week referral to treatment target.
• Knowledge of Trust data systems e.g. Lorenzo, ICE, G2.

Further Training
Essential

• Understanding of patient confidentiality.
• Ability to prioritise workload and meet deadlines

Desirable

• Awareness of medical records issues e.g. Data Protection, Information Governance.

Special Skills/Aptitudes
Essential

• Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
• Good communication and organisational skills.
• Flexible approach to working to meet the needs of the service
• Ability to work efficiently on own initiative and as part of a team.

Desirable

• Empathy for patients and understanding of the Trust's PROUD values.

Person Specification
Qualifications
Essential

• Educated to GCSE level or equivalent including English at grade C/4 or above or or equivalent experience/ qualifications.

Desirable

• Educated to A Level standard or equivalent experience/ qualifications.
• Previous typing experience.

Experience
Essential

• Relevant clerical/admin experience.
• Experience in audio typing.

Desirable

• Experience of working with patient pathways and the 18 week referral to treatment target.
• Knowledge of Trust data systems e.g. Lorenzo, ICE, G2.

Further Training
Essential

• Understanding of patient confidentiality.
• Ability to prioritise workload and meet deadlines

Desirable

• Awareness of medical records issues e.g. Data Protection, Information Governance.

Special Skills/Aptitudes
Essential

• Good computer and keyboard skills with the ability to use Microsoft packages including Word and Excel.
• Good communication and organisational skills.
• Flexible approach to working to meet the needs of the service
• Ability to work efficiently on own initiative and as part of a team.

Desirable

• Empathy for patients and understanding of the Trust's PROUD values.

Skills Required