Job Description

We are seeking

two

dedicated and organised Administration Officers to join our Support Services Team. As the Administration Officer, you will play a pivotal role in overseeing the day-to-day management of the parish administration. Our aim is for the Administration Officer to relieve the administrative burden, currently shouldered by individual parishes and to enable the role-specific tasks to be completed more efficiently and so free people up for mission and ministry.

You will be expected to provide operational excellence in line with best practices and agreed protocols, ensuring seamless administration support; promote a positive work culture that encourages growth and development.

If you possess strong organisational skills and exceptional attention to detail, we invite you to apply for this exciting opportunity. Join us in moving Parish of Warrington towards achieving financial excellence and contributing to our overall success.

This is a new role and as such may be subject to change as new initiatives emerge and develop over time.

Main Responsibilities:

To provide the administration for the:

Parish of Warrington PCC meetings and APCM meetings

PCC policies

Electoral Roll

PA to the Team Rector

Enquiries from clergy, churches, worshipping communities, external parties

Clergy diary management for occasional offices

Booking of occasional offices - TBC

Reporting to the PCC the work of the Support Services Team

Procuring/arranging courses eg Alpha, lent, stewardship, parish-wide events

Central purchasing

Co-ordination of contracts

Populating and maintaining Churchsuite

Preparation of parish-wide communications (images and narrative)

Sending out parish-wide communications using Churchsuite and other channels eg Facebook

Updating information on the parish-wide website

Parish-wide social media protocol

Keeping up-to-date the Contact Management System

Safer Recruitment and DBS of all roles as required

Volunteer contract process

Organising of Safeguarding training as required

Buildings compliance tracker for all annual building checks

Preparation of Faculty submissions including tracking and liaison

Liaison with IT support company

Assistance with ad hoc applications for grants and funding

Photocopying

Furthermore,

Contribute to efficient administration and shared file systems, for example, Microsoft 365 including Sharepoint

undergo training as appropriate, especially in the use of bespoke software packages

be responsible for overseeing the maintenance of effective (electronic and paper) filing systems for all your designated areas of work

General

Take responsibility for your own health and safety

Comply with Diocesan safeguarding policy

Undertake any safeguarding training as required

Comply with UK data protection laws

Who we are looking for:

We are looking for two people who will bring the relevant skills, experience and confidence to shape and fulfill the responsibilities of the role. It's essential that the person is sympathetic to the Christian faith and able to support the ministry and mission of the parish.

We need someone who thrives when working in a team, who is a self-starter and able to prioritise and manage their own workload. You will work alongside local church leaders, Fit for Mission diocesan team and others in Support Services.

In terms of personal qualities you will be someone who:

has strong organisational skills and exceptional attention to detail

can maintain confidentiality

is able to work autonomously and within a team

can be pragmatic and enjoys finding practical solutions

has excellent communication skills

will deliver on expected outcomes

has excellent time management skills

If this sounds like you, we encourage you to apply for this exciting new opportunity, to shape and strengthen our parish, and developing excellence and contributing to our overall success.

Person Specification

The successful candidate will need to demonstrate that they meet the following criteria which are either essential or desirable requirements for the job unless otherwise specified.

Each of the following criteria will be assessed via application form and interview

Essential criteria

Qualifications

Minimum of 5 GCSE (or equivalent) passes with good passes in English language and mathematics or relevant experience

Experience

Experience of working in a small team that has a wide variety of responsibilities and stakeholders

Experience of setting up administrative activities and processes as well as working to them

Experience of being the first point of contact for an organisation

Experience of organising meetings and events

Experience of preparing communications

Experience of preparing formal and informal documentation

Experience and confidence in using Microsoft 365 packages particularly SharePoint, Excel (or similar)

Knowledge and skills

Excellent verbal and written communication skills

Ability to handle a range of diverse tasks and prioritise according to demands

Excellent organisation skills with an ability to work to deadlines

Excellent attention to detail to ensure accurate and complete work

Willingness to learn new software to fit the role

Knowledge of updating information on websites and other communication types

Personal qualities

Flexible work approach

Ability to deal with a wide range of people, to quickly build rapport and act with patience, sensitivity and tact

Approachable and dependable

Ability to use own initiative

Positive and supportive member of a team

Work related circumstances

To have an understanding of, and be in sympathy with, the Church of England

To be supportive of the mission and ministry of Parish of Warrington

Desirable criteria

A relevant administration related qualification

Experience of working within a charity context

Experience of liaising with suppliers/trades and external parties to organize works/inspections

Knowledge and proficiency of using Sharepoint and Teams

Some knowledge of the Church of England structures

Job Types: Part-time, Fixed term contract
Contract length: 12 months

Pay: 12.60 per hour

Expected hours: 17.5 per week

Schedule:

Monday to Friday
Work Location: In person

Application deadline: 01/08/2025
Reference ID: Administration Officer
Expected start date: 15/09/2025