Job Description

Description

Are you passionate about recruitment and people development? Do you thrive in a fast-paced, collaborative environment where no two days are the same? If so, we'd love to hear from you!

We are on the lookout for a proactive and organised Talent Acquisition & People Coordinator to join our People Team on a 12 month FTC to cover maternity leave. Working closely with our Talent Acquisition Business Partner, you'll support the full recruitment cycle, onboarding experience, and learning and development initiatives.

Key Responsibilities

Internal and External Recruitment Process Support:

Prepare and post job adverts on our website, relevant job boards, and social media platforms. Maintain and update the Applicant Tracking System (ATS), Pinpoint, in compliance with GDPR, ensuring all candidate activity is accurately recorded. Conduct initial CV screening and application sifting to create longlists, supporting shortlisting processes. Liaise with candidates and hiring managers to schedule interviews and prepare necessary documentation. Arrange candidate assessments and profiling, review results, and provide detailed feedback to hiring managers. Collaborate with hiring managers and HR regarding candidate selection and pre-offer processes. Conduct market mapping and candidate searches via professional and social networks.

Onboarding and Candidate Experience:

Administer the onboarding process for successful candidates, including organising and conducting inductions on their first day. Conduct 4-week reviews with new starters to ensure smooth integration and gather feedback on the onboarding experience. Oversee the Marco onboarding process for both London and Malta offices, including contract drafting, distribution of starter documentation, and coordination of payroll information with PWC.

Stakeholder Engagement and Events:

Manage relationships with recruitment agencies and external partners. Support and attend career fairs and recruitment events. Collaborate with the marketing team to develop effective recruitment campaigns.

Internal Communications:

Draft monthly newsletters Coordinate internal communications and campaigns.

Learning and Development Support

Coordination of internal and external training programmes Administration of the Performance, Learning and Talent Management System (Cornerstone) Organise work experience placements for students.

Skills, Knowledge & Expertise

Previous experience in recruitment coordination or L&D/HR support role essential
Strong interpersonal skills- able build and maintain relationships with candidates, hiring managers, colleagues and external partners
Able to adapt to changing priorities and work effectively in a dynamic environment
Strong organisational skills with excellent attention to detail.
Excellent presentation skills - confident presenting to groups
High professional ethics
A strong candidate focus
Able to prioritise and plan in a fast-paced, high-volume environment
Excellent verbal and written communication skills
Excellent MS Excel/Word/Outlook skills
Demonstrates behaviours aligned to the Polo Works PRIDE values:
Pioneering - we don't stand still Responsible - we do the right thing Inclusive - we all play a role Delivery Focused - we provide services we are proud of Empowering - we equip people to be their best

About PoloWorks

PoloWorks is the leading provider of UK-based support services to the insurance market. We have built a strong reputation as dedicated and dependable experts in our field. We pride ourselves on our ability to be flexible, responsive, and knowledgeable.
As a leading service support company and turnkey managing agency, our clients choose us because our staff not only have the expertise but also a profound affinity with their business challenges. Our mission is to support, inspire, and develop the insurers of today and tomorrow.


Our clients, whether digital start-ups or well-established organisations, rely on the PoloWorks team to develop and strengthen their businesses. Our clients' goals are our goals. As such we design and deliver bespoke solutions to their specific business challenges.

With offices located in both London and Cheltenham, PoloWorks is poised for ambitious growth, presenting thrilling opportunities for those who join us on the next phase of our journey. By becoming part of our team, successful candidates will be joining a business recognized as a Great Place to Work Certified organisation, and honored with awards for Best Workplaces for Women and Best Workplaces in Financial Services and Insurance.

It's our mission to unleash the potential in every team, and we know that teams perform best when they are diverse and every team member feels that they belong. It is the unique contributions of all PoloWorks colleagues that drive our success, and we are committed to building an inclusive culture where everyone is empowered to do meaningful work and are recognised for their efforts. To that end, we are committed to providing an environment free of discrimination for everyone.