Job Description

Tax and Payroll Administrator

Idox Finance

Remote - Glasgow Office

About the role

We are seeking a detail-oriented and proactive Tax and Payroll Administrator to join our Finance team. This role supports the day-to-day operations of the tax and payroll functions, including intercompany transactions, ensuring accuracy, compliance, and timely delivery of key processes.

In return we offer a dynamic working environment, flexible working arrangements (start/finish time), financial support to relevant studies, 25 days annual leave plus public holidays.

Key responsibilities:

Assist with monthly payroll processing and maintain accurate employee records Support statutory payroll reporting (e.g., P45, P60, P11D) and liaise with HR and Finance teams Prepare and submit VAT returns, tax schedules, and other tax filings for Group Maintain documentation for audits and assist with HMRC queries Coordinate intercompany recharges and reconciliations across multiple entities Manage filing systems, shared mailboxes and respond to routine request from the business Support team in setting up bank payments in multi currencies and posting tax entries into finance system Ensure compliance with GDPR and internal control procedures.

To be successful, you should bring:

Experience (or desire) in an administrative role within finance, payroll, or tax Strong attention to detail and organisational skills Proficiency in Microsoft Office, particularly Excel and willingness to learn multiple finance system platforms Ability to handle sensitive information with discretion Excellent communication and problem-solving skills.

Additional desirable qualities:

Experience/knowledge of Sage 50 payroll Experience with other finance systems (e.g., Certinia, Agresso) Past experience involving bookkeeping skills or a basic understanding.

About Idox

Our specialist software solutions power the performance of government and industry, driving productivity and a better experience for everyone. Built around the user and designed in collaboration with experts who have worked through every detail of every process from end-to-end, our hard-working process engines deliver exceptional functionality and embed workflows that drive efficiency and best practice with a long-term focus for regulated environments.

Through the automation of tasks, the simplification of complex operations, finding scalability as operations evolve, and more effective management of information, we help our customers harness the power of Digital, so they can do more.

We employ 700+ staff in the UK and worldwide, including Europe, North America and Asia, so some travel to meet colleagues may be required.

Our Culture

We are ambitious in working together to promote a more inclusive environment, which attracts all candidates and signals our commitment to celebrate and promote diversity. Idox is a company where we can all be ourselves and succeed on merit, where we respect all our employees, customers and communities in which we live, work and are a part of.

We recruit and reward employees based on capability and performance - regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. Each office location worldwide, is free to respond to local needs to create a culturally sensitive workplace for everyone. In doing so, we want every employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.

Our Benefits

Flex to Fit

We recognise that for individuals, the opportunity to work flexibly can enable them to achieve a better work-life balance along with a greater sense of responsibility, ownership and control of their working life. During the pandemic, all our employees successfully transitioned to remote working and we are open to conversations on work patterns to suit our employees needs such as change to working times; part time working; term time working; 9-day fortnight. We are proud to be a flexible employer enabling effective hybrid working for our employees.

How to apply

Please submit a CV, and a short cover letter (maximum 500 words - including salary expectation, and current remuneration) explaining why you feel you would be suited to this role.

Please note successful applicants will need to satisfy the BPSS guidelines (Baseline Personnel Security Standards) which consist of the receipt of satisfactory references covering the last 3 years of employment; an identity check; verification of eligibility to work in the UK; and a Basic Disclosure Check. This is in order to help us make safer recruitment decisions.

Privacy notice

As part of the recruitment process, we will collect data about you in a variety of ways including the information you would normally include in a CV or a job application cover letter, or notes made by our recruiting officers during a recruitment interview.

Please read our Recruitment Data Privacy Policy here: https://www.idoxgroup.com/policies

Job Types: Full-time, Permanent

Benefits:

Additional leave Company events Employee discount Flexitime Private medical insurance Referral programme Sick pay Store discount * Work from home