Job Description

Ref Number

B04-06345

Professional Expertise

Teaching, Teaching Support and Examination Support

Department

UCL BEAMS (B04)

Location

London

Working Pattern

Full time

Salary

36,433-41,833

Contract Type

Permanent

Working Type

Hybrid

Available for Secondment

No

Closing Date

31-Aug-2025

About us

------------


The Department of Mathematics at UCL is an internationally renowned department within one of the world's most prestigious universities. Since its beginning, mathematics at UCL has been enhanced by its many outstanding members of staff. Indeed, two of its students (and later staff) Professor Klaus Roth (1958) and Professor Alan Baker (1970) have gone on to win the Fields Medal. Another former member of staff Professor Tim Gowers won the Fields Medal in 1998 for work he did whilst at UCL.



Since 2014 the department has grown considerably. There are approximately 80 academic members of whom 38 are full professors, and a number of Honorary members of staff, including Fellows of the Royal Society. The department also has approximately 30 Postdoctoral Research Fellows, around 108 PhD students and 50 MSc students. We also welcome a regular stream of distinguished visiting academics from home and abroad. The broad range of research interests is reflected in the large choice of courses available in the third and fourth years of the degree programmes, from spectral theory, groups and geometry to fluid mechanics and from mathematical ideas in biology to cosmology. Research funding in the department, including from EPSRC, ERC, NERC and the Leverhulme Trust, has grown significantly in recent years, more than doubling since 2014.



Context



The faculty provides a base for a number of research centres and institutes: these facilitate in-depth and interdisciplinary research through collaboration between experts within MAPS, and in related areas such as Engineering Sciences and Life Sciences. These include:


The London Centre for Nanotechnology

Centre for Planetary Science

Institute for Materials Discovery

The Thomas Young Centre


This role is working within the Professional Services Team in the Department of Mathematics, which sits within the MAPS Faculty. The department has internationally recognised research groups in pure and applied analysis; fluid mechanics; mathematical physics; geometry and topology; algebra, number theory and combinatorics; mathematical modelling in biology, finance, industry and society.

About the role

------------------


The Teaching & Learning Administrator will provide comprehensive and professional support for the Department's MSc programmes: currently MSc in Financial Mathematics and MSc in Mathematical Modelling plus a new MSc in Mathematics starting in September 2026. The Teaching & Learning Administrator reports to the Departmental Manager, and also works closely with other departmental staff including, in particular, the PGT Programme Directors and Admissions Tutors.



This role is a member of the Departmental Teaching and Learning Team, which includes 4 Teaching and Learning Administrators and two Senior Teaching and Learning Administrators. The role also includes engagement monitoring for PGT students.



In conjunction with the above and the relevant academic staff, the post holder will provide specialist administration to the designated teaching programmes, ensuring effective procedures are documented and adopted for dealing with all aspects of its administration. This post will assist in achieving a high quality and timely service to current students, and staff relating to the designated courses/programmes and beyond.



The post will provide support for all matters relating to the teaching and learning activities of MSc students from enquiry to completion, incorporating supporting committees and processes relating to assessment, student and course records.



The post holder must be efficient, organised, and take great care in attention to detail. In addition, the post requires interaction with many people within and external to UCL thus a professional attitude, willingness to help and a positive outlook are required to adequately execute the duties outlined.



This post is available from 1st September 2025 or as soon as possible thereafter.

About you

-------------


A successful candidate will have a minimum of 5 GCSEs at Grade C or above including Mathematics and English Language, or equivalent, or having acquired equivalent vocational/commercial knowledge and experience of working this area. They will have experience of providing administration support, in a busy office, with a strong knowledge of higher/further education or a teaching and learning environment. They should also have experience of course/programme administration and be familiar with online learning environments.



The successful candidate will have excellent interpersonal skills and the ability to work confidently and diplomatically with people at all levels, from prospective students to senior colleagues in a teaching and learning context. They will have an excellent level of literacy, oral and written communication skills and an advanced skill level using Microsoft Office, especially Word, Excel, and Outlook. They will need to work under pressure and deal with high volumes of processing and meet time critical schedules such as organising student-facing events, working with students, academics, and support staff to achieve agreed goals.



A successful candidate will be willing and able to learn and use new systems quickly, including UCL specific systems such as Portico and be able to extract, collate and present information in complex report form to produce various examination reports. The successful candidate will be enthusiastic and self-motivated and committed to delivering excellent service to students and colleagues. They will have a flexible approach to work and a willingness to accept new challenges and change. The successful candidate will also have a commitment to personal and professional development and a commitment to the principles of EDI.



An outstanding candidate will be educated to A level standard, or equivalent, or having acquired equivalent experience. They will have experience with administrative work within the Higher Education sector, or similar, and the ability to use web publishing software to produce documents for web/Moodle in relation to teaching.



For full spectrum of duties and responsibilities as well as essential, and desired criteria please refer to the document attached to this advert.



If you require any arrangements to be made to take full part in the recruitment process, please contact Anna Rutherford (anna.rutherford@ucl.ac.uk).



We particularly welcome female applicants and those from an ethnic minority, as they are under-represented within UCL at this level.



Please note, this role does not meet the eligibility requirements for a tier 2 certificate of sponsorship under UK Visa and Immigration legislation.

What we offer

-----------------


What we offer



As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:


Approximately 41 Days of holiday

Additional 5 days' annual leave purchase scheme

Defined benefit career average revalued earnings pension scheme (CARE)

Cycle to work scheme and season ticket loan

Immigration loan

Relocation scheme for specific posts

On-Site nursery

On-site gym

Enhanced maternity, paternity and adoption pay

Employee assistance programme: Staff Support Service

Discounted medical insurance

Our commitment to Equality, Diversity and Inclusion

-------------------------------------------------------


Our commitment to Equality, Diversity and Inclusion As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, fairness and inclusion, and a place where we all belong.



Therefore, we encourage applications from candidates likely to be underrepresented in UCL's workforce.



These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and, for our Grade 9 and 10 roles, women.



Our department holds an Athena SWAN Silver award, recognising our commitment and demonstrable impact in advancing gender equality.



You can read more about our commitment to Equality, Diversity, and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/.