Job Description

Ref Number

B04-06271

Professional Expertise

Teaching, Teaching Support and Examination Support

Department

UCL BEAMS (B04)

Location

London

Working Pattern

Full time

Salary

35,930-41,255

Contract Type

Permanent

Working Type

Hybrid

Available for Secondment

No

Closing Date

10-Aug-2025

About us

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UCL Mechanical Engineering has been pioneering the development of engineering education, having taught the core discipline for over 165 years. UCL was home to the UK's first ever Professor of the Mechanical Principles of Engineering, Eaton Hodgkinson, in 1847. It was also where Sir Alexander Blackie William Kennedy introduced organized laboratory practicals in university education training; a world-leading educational innovation at the time.



At UCL Mechanical Engineering, we develop and apply core competencies to produce world-class research into a wider range of engineering challenges than most would imagine. Amongst many other avenues we are:


Leading research into low carbon shipping Designing the greenest engines and novel sustainable fuels Biomechanical Research Development and testing of new and unique materials

About the role

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We are recruiting for two Teaching and Learning Administrator positions.



Under the direction of the Teaching and Learning Manager and Senior Teaching and Learning Administrator and in conjunction with relevant academic staff, the appointees will provide specialist administration to the designated teaching programmes, ensuring effective procedures are documented and adopted for dealing with all aspects of its administration. These posts will assist in achieving a high quality and timely service to current and prospective students, and staff relating to the designated courses/programmes and beyond.



The appointees will provide support for all matters relating to the teaching and learning activities of students from enquiry to completion, incorporating supporting committees and processes relating to assessment, student and course records.



You must be efficient, organised and take great care in attention to detail. Interaction with many people within and external to UCL is essential and therefore a professional attitude, willingness to help and a positive outlook are required in order to adequately execute the duties outlined.



The two open posts are described below. Please indicate in your application if you prefer a particular role:



1. Teaching and Learning Administrator


The postholder will provide specialist administration for student casework (extenuating circumstances and academic integrity), short courses (Submarine Design Course and Marine Technology Education Consortium), Affiliate, Year in Industry and Year Abroad programmes, and quality assurance (support for external examiners).

2. Teaching and Learning Administrator (Undergraduate)



The postholder will provide specialist administration for the department's undergraduate programmes as a member of our UG programmes team. The role supports all matters relating to the teaching and learning activities of UG students from enquiry to completion, with a particular focus on Year 1 and 2 of the programme.


NOTE: The faculty is currently reorganizing its Education Administration & Student Experience (EASE) function. This may result in changes to some of the specific duties and responsibilities of this position and its reporting line(s). This will be done in full consultation with the post holder. The post holder will be expected to implement change and support continuous improvement across the Faculty EASE function as this change process is undertaken across the faculty, and on an ongoing basis going forward.

About you

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We would be delighted to meet with candidates who meet the following criteria:


Minimum of 5 GCSEs at Grade C or above (Including Mathematics and English Language) or equivalent or having acquired relevant experience. Educated to A level standard, or equivalent experience such as report writing (desirable). Formal qualifications in word processing/IT. Administrative work in a busy office environment. Administration in higher/further education or a teaching and learning environment. Course/Programme administration. Computer literate, including Word, Excel, Outlook, email and internet. Ability to use web publishing software to produce documents for web (desirable) Clear verbal and written communication skills (including accurate grammar, spelling and punctuation). Good interpersonal skills and the ability to liaise with a variety of people, including the ability to relate to staff and students in a teaching and learning context. Ability to prioritise and organise own workload. Ability to work under pressure and deal with high volumes of processing. Ability to work accurately and with high attention to detail. Ability to meet time-critical schedules. Ability to work independently and as part of a team. Ability to work confidentially and pro-actively. Be willing and able to learn and use new systems quickly, including UCL specific systems such as Portico. Commitment to high quality service provision

With the use of examples, please include a statement in support of your application demonstrating how you meet the Person Specification.

What we offer

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As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:


41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days) Additional 5 days' annual leave purchase scheme Defined benefit career average revalued earnings pension scheme (CARE) Cycle to work scheme and season ticket loan Immigration loan Relocation scheme for certain posts On-Site nursery On-site gym Enhanced maternity, paternity and adoption pay Employee assistance programme: Staff Support Service Discounted medical insurance

Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.



For job board postings use the condensed plain text:



As well as the exciting opportunities this role presents, we also offer great benefits. Please visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

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As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.



We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce.



These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.



Our department holds an Athena SWAN Bronze award, in recognition of our commitment to advancing gender equality.