Job Description

We are looking for an enthusiastic, pro-active and organised administrative Assistant to join our Executive PA team.

The Executive PA team supports Bloomsbury\'s Executive Committee in leading the company across multiple publishing departments - editorial, production, financial, legal and HR. This role will offer essential administrative assistance to the PAs and senior management as they enable the smooth running of the business at the highest level.

This is a superb opportunity to learn the workings of a top 5 UK publishing company and to develop administrative and PA skills in vibrant, fast paced environment.

This role is based in our Bedford Square office.

The role

• Provide administrative support to the Executive PA team, with day to day ad hoc tasks and assistance during busy periods with hospitality for meetings and events.
• Provide holiday cover for Executive PA team.
• Provide assistance to two senior managers, to include:

• Arranging both internal and external meetings - in-person, virtual and hybrid, sometimes involving different time zones and often with multiple participants;
• Organising cost and time efficient business travel, hotel bookings, travel itineraries and visa applications;
• Organising occasional in-person, virtual and hybrid departmental events, including Away Days, departmental gatherings and Christmas lunches;
• Setting up meeting rooms and co-ordinating food and drinks as required; meeting and greeting visitors and providing refreshments during meetings;
• Coding credit cards, expenses and invoices, sometimes in different currencies.
• Respond to ad hoc requests from a range of departments across the organisation.

Knowledge, skills and experience

• Similar experience of providing administrative assistance to a team
• Excellent organisation and time management skills
• Ability to prioritise
• Attention to detail
• Excellent people and communication skills
• Good written English, spelling and grammar
• Experience of proofreading and correcting documents
• Outlook, Word and PowerPoint to a good standard
• Basic Excel skills
• Confidentiality and discretion
• Experience with arranging meetings and conference calls between different time zones and with different technologies
• Experience of involvement with events and away days desirable

Additional information

The role is a full-time, permanent position.

Salary Pay Point: \xc2\xa327,000

The role is based at our London office 50 Bedford Square, London, WC1B 3DP with an initial commitment of Monday-Thursday office based. Thereafter the role will be on a hybrid working pattern of a minimum 2 days office based, with more office days as required by the week\'s meetings and events, and fully office based if preferred.

As an Assistant role, this position is eligible for Bloomsbury\'s Rental Deposit Loan Scheme. To assist candidates who want to start and to establish a career in publishing, Bloomsbury offers an interest-free rental deposit to support securing somewhere to live. The rental deposit loan can be up to \xc2\xa33,000 and will be paid back over 2 years.

Please apply with a CV and covering letter addressed to Human Resources (Word or PDF format only) via the \'APPLY NOW\' button detailing how you meet the requirements outlined above for this role by Monday 8th January 2024.

Bloomsbury reserve the right to close the role early if we exceed the required number of applications

Bloomsbury Benefits

As well as a fantastic opportunity to join a global award-winning organisation, Bloomsbury offers the following competitive benefits package:

Working Pattern

• During the induction/probationary period you will be expected to be in the office Monday-Thursday. Thereafter there will be hybrid working pattern of 2 office-based and 3 home-based days (designated office days as required by the role), or the role can be fully office based if preferred.

Holidays

• 25 days holiday
• 3.5 days Christmas company holiday

Other Benefits:

• Two paid Personal Wellness Days
• Flexible Fridays - take Friday afternoon off by working an additional 3 hours and 45 minutes earlier in the week, as agreed by your manager
• Season Ticket Loan
• Sharesave Scheme
• AXA Healthcare Plan (Private Medical Insurance)
• In-house Doctor
• Eyecare Voucher Scheme
• Company culture - Employee Voice Meetings, Staff Networks (Bloom (BAME), Accessibility, Mental Health, Pride, and Parents, Guardians and Carers) and 21 Mental Health First Aiders trained across the UK offices, Publishing Events and access to free Publishing Resources

For additional benefits see below

Bloomsbury is a place where anyone of any background, race, ethnicity, religion, sexuality, gender identity, age, ability, or socio-economic status can thrive, feel comfortable, and be heard and accepted. We are an equal opportunities employer and welcome applications from all sections of the community.

We are willing to make any reasonable adjustments throughout the recruitment process, please flag to the recruitment team if required.

Applicants must have the legal right to work in the UK.

The Book Trade Charity provide financial assistance for people looking to get into the publishing industry; you can find more information and talk directly here:

The Company

Bloomsbury Publishing Plc.

Bloomsbury Publishing is a leading independent publishing house, established in 1986, with authors who have won the Nobel, Pulitzer and Booker Prizes, and is the originating publisher and custodian of the Harry Potter series. Bloomsbury has offices in London, New York, New Delhi, Oxford and Sydney. Within Bloomsbury\'s Academic division, it publishes under Bloomsbury, as well as under a number of prestigious and historic imprint names. Read Our Story for how it all began.

Bloomsbury is committed to creating a working environment that stimulates creativity and collaboration, is respectful of difference, is inclusive and ethical in its practice, and promotes well-being. We are determined to nurture and develop our employees to reach their highest potential, and we know that our success is down to the passion, commitment and hard work of our talented people. We recognise the urgent need to attract and support applicants from all backgrounds and identities to become part of the global publishing industry, allowing diverse voices to reflect and shape our culture and society.

Please read more on our Missions and Values .

Please read our environmental policy .

The Bookseller