Job Description

Team Administrator (Wales & West Region):

Hours: 08:00am - 5:00pm, Monday-Friday

General tasks:

Dealing with enquiries via various routes of communication (office landline, mobile telephone (whatsapp, text message etc) and email)

Maintain office documents - team spreadsheets, reports, and approved lists

Maintain office stationery, PPE, Welfare / site start supplies

General assistance to RD, RAD and CMs in office

Attend monthly regional and admin staff meetings

General office admin

Provide holiday cover / support other regions where required

Contracts Manager assisting tasks:

Manage online tender portals - highlight any relevant opportunities and action

accordingly where required.

Breakdown and send out tender enquiries to supply chain, download documents

and save to files

Liaise with supply chain to arrange site inspections if required

Receive, save and log tender quotations - chase outstanding quotes where

required

Set up all new projects in FONN (construction project software)

Prepare site start packs - site info boards, welfare pack etc

Obtain Material/Hire quotations and place orders where required

New sub-contractor procurement/sourcing local subbies to price or complete

works

Raise all subcontractor orders and issue subcontractor agreements where

required

Check PSL status of subcontractor prior to issuing their purchase order

Review weekly live hire reports and raise any queries or damage notifications,

advise line manager of any discrepancies

Producing O&M manuals for project on completion of projects

Be responsible for regional labour availability spreadsheets

Ensure office spreadsheets are kept up to date

Produce Regional construction programmes for weekly issue

Produce regional reports when required, obtain relevant info from regional CMs

Site Manager tasks:

Point of contact for regional site managers for requesting and chasing orders/

deliveries.

Liaise with site managers and carry out hiring/ off hiring of plant, materials and

small tools

Experience:

Relevant experience in construction related admin.

Computer/technology literate incl MS word, excel, project.

Confident working in a fast paced environment.

Appropriate phone manner and used to / confident dealing with clients and supply

chain.

Proactive and organised.

Ideally local to office - within 30 minute commute.

Application Process

Interested candidates are invited to submit a CV and a cover letter explaining their relevant experience and why they are the right fit for this role to louise.wood@incocontracts.co.uk

Inco Contracts Ltd

is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: From 26,000.00 per year

Benefits:

Company events Company pension Free parking On-site parking Private medical insurance
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 23/05/2025
Reference ID: TAMWW525