Job Description

Company Overview

We have an exciting opportunity for a Team Administrator to join ARC - the smarter real estate partner for science and innovation.


With a 40-year track record of creating high quality managed environments for business, R&D and hi-tech manufacture occupiers, we specialise in creating communities and environments that are large scale, created via a masterplan and delivered through successive phases of development. We have delivered well over 30 million sq ft of science ready space on time and on budget. Our growing network includes Harwell Science and Innovation Campus, ARC Oxford, ARC Uxbridge and ARC West London and were looking to expand into Europe.


Behind ARC stands a unique alliance: global investment leaders Brookfield, experienced agents, architects and dynamic joint ventures working closely with leading universities, government agencies and local communities. Were harnessing the international experience of this special partnership to create a network of science and innovation clusters. Together, were solving the business of science so science can change the world. Welcome to ARC.

Role Overview

This is a varied hands-on role working as a critical member of the leasing and BD team. Providing administrative, organisational and logistical support to the team of 6.


The Team Administrator will need the ability to communicate, prioritize, build relationships and collaborate effectively.

Key Responsibilities

Carrying out day-to-day administrative tasks. Managing diaries, including scheduling internal and external meetings, off-campus visits, and conferences. Coordinating campus tours for prospective customers, liaising with external stakeholders and government facilities. Developing and maintaining strong relationships with external stakeholders and government organisations. For internal meetings, arranging refreshments/catering, setting up meeting rooms, and preparing necessary technology. Managing travel arrangements, both domestic and international (including flights, accommodation, and itineraries). Attending and supporting meetings as required, including taking minutes when necessary. Processing and monitoring purchase orders and invoices. Producing monthly reports in a timely and accurate manner.
Preparing high-quality documentation, including letters, presentations, directories, and manuals. Ensuring all documents are up to date, easily accessible, and well-organised in all formats.
Organising and maintaining shared drives for efficient team collaboration. Completing and submitting compliance forms as required. Maintaining oversight of the wider team to help ensure deadlines are met. Collating and submitting team expense claims. Collaborating with and supporting the wider administrative team, particularly during holiday cover or peak periods.

Person Specification

Strong proficiency in Microsoft Office Suite, Microsoft Teams, and Zoom. Excellent attention to detail and strong organisational skills. Flexible and adaptable, with the ability to respond effectively to last-minute changes. Capable of managing conflicting priorities and making informed decisions. Proactive, enthusiastic, and a strong team player.

Benefits

Discretionary bonus BUPA Healthcare & Dental (healthcare - family cover, Dental - employee only) Life Insurance Income protection Pension 5% matching EV leasing scheme Cycle scheme Charity payroll giving Employee Assistance Programme Discounts including gym and cinema

You must have the right to work permanently in the UK.