Job Description

This job is extremely varied. The ideal candidate for this position will demonstrate strong organisational, communication and interpersonal skills and have experience working in a professional office environment.

They should also have:

-a professional, proactive and flexible approach to the work load and willingness to get stuck in across the office

-must be a team player with a positive and helpful attitude.

-have the ability to multitask and work to some deadlines.

-must be able to work accurately and using own initiative.

-have excellent organisational skills and be able to work well independently

-competent user of Microsoft packages

Duties/Responsibilities

Reception/Office Admin Duties

Greeting visitors to the office, offering refreshments, directing them appropriately and managing bookings

Answering, screening and forwarding calls to the office

Administrative duties such as managing incoming and outgoing post and monitoring central office inbox

Company pool cars - administer bookings, complete annual drivers checks, support with booking maintenance/servicing

Ad hoc support with new joiner inductions

General office maintenance such as watering plants, ordering stationary/supplies, monitoring CCTV, managing confidential waste collections and arranging maintenance visits as required, coordinate regular health and safety checks i.e. weekly fire alarm test, fire doors, fire extinguishers, defibrillator

Responsible for updating the accident book and maintaining the first aid kit

Support with staff internal events e.g. catering

Building Management: Acting as a point of contact for building-related matters with Parametrix and Arkinstall.

Finance

Sales Ledger Duties: Check Billing Plans, Prepare & Send Invoices, Chase PO's, Request Customer Details

Credit Control Duties: Send Customer Statements, Chase Overdue, Update Aged Debtor List

Purchase Ledger: Process Supplier Invoices via Hubdoc to Xero, Check Credit Card statements and request receipts.

Experience in an accounts assistant role preferred. Knowledge of Xero accounting system an advantage, but full training would be given.

Job Type: Part-time

Expected hours: 15 per week

Benefits:

Free flu jabs Free parking On-site gym On-site parking
Work Location: In person

Reference ID: BM3TA