Job Description

Job Ref:

DOH1083

Branch:

DFT Operator

Location:

London

Salary/Benefits:

Up to 32,826

Contract type:

Fixed Term

Hours:

Full Time

Hours per week:

37.5

Posted date:

09/07/2025

Closing date:

16/07/2025

Team Organiser (Function Legal Compliance)

About DFT Operator

Join Our Team at DFTO



DFTO is the government's public sector rail owning group. Its purpose is to bring all currently privately-owned train operators into public ownership in advance of the creation of Great British Railways in 2027 - and deliver improvements in the here and now by unifying and integrating train operations under common public ownership.



DFTO has over 23,000 employees, runs over 6,000 services a day and delivers over 450 million customer journeys across its networks every year. This accounts for 26% of total UK passenger journeys and 30% of passenger miles.



Major improvements are being delivered by DFTO train operators (TOCs) that are already under public ownership - these are LNER, Northern, TransPennine Express (TPE), Southeastern and South Western Railway (SWR).



This is an incredibly exciting time to join DFTO as we transition previously privately owned train operators into public ownership and onward into Great British Railway , bringing track and train brought closer together .



Throughout this journey our ambition is to deliver safe, secure and sustainable transport to everyone, everywhere. At the heart of this promise is improving journeys and providing customers with an excellent service, while supporting the industry to build a more passenger-focused railway.



Our vision is to unify and strengthen train operators under the DFTO banner. By working collaboratively, we aim to become industry-leading in safety, customer service, financial sustainability and operational performance.

Vacancy Details

Duration:

2 year FTC

Location:

2/3 days in London Waterloo Offices (Hybrid Working)

Salary:

up to 32,826

Reporting to:

Legal Counsel

Closing date:

16/07/2025

Job Purpose:

To support the Legal Compliance team, and provide an efficient and effective general administrative and secretarial support service.

Key Accountabilities:

Undertake general office administration duties for the Legal Compliance team including control of all post, co-ordinating office supplies and administrating the distribution of all key equipment including vulnerable assets such as mobile telephones; make necessary returns. Assist with diary management as required for senior members of the Legal Compliance team. Work closely with the other secretarial team members, in particular the Group General Counsel's Executive Assistant. Arrange travel, hotels and transport as requested for the team. Organise meetings including any training sessions (both internal and external) and the production, collation and dissemination of documentation for and resulting from them. Take minutes when required and follow up actions from the meeting. Provide a consistent in-person presence on behalf of the team delivering excellent customer service levels. Provide communications to the team, including sending messages as required. Maintain an efficient filing system paying particular attention to records of standing meetings, templates and documents utilised by the Legal Compliance team. Utilise financial and procurement systems and act as Local Purchasing Agent (where directed) by issuing POs as required for the team, ordering items required for the team, which may include stationery and other office consumables as required. Managing Legal Compliance team expenses including practice certificate renewals for solicitors and PLC licences and account management. Report team problems e.g. IT and office facilities and monitor response. Provide support for financial and/or performance tracking and information management as required. Undertake administrative tasks as directed including technical literature searches for the team. Undertake the role in a way that is consistent with, and reinforces, DFTO's values.

Job Skills, Experience and Qualifications:

Essential

Ability to multi task Experience in appropriate IT packages (including Microsoft Teams, Outlook, word, excel) Good time manager Strong organisation skills Good communication skills (verbal and written) including excellent telephone manner Experience of working with a team Can do attitude and ability to be flexible and agile where required Experience in and/or interest in Legal Compliance

Desirable

Recognised qualification in keyboard associated skills and office management techniques Knowledge and experience of records management

Some of our great benefits:

Flexible/hybrid working arrangements considered.



Annual Leave 25 days



Opportunities to learn across the wider industry



10 % pension contribution



Plus more....

(How to apply)

Additional Information...

[Internal Only]

Contact:

If you have any questions or reasonable adjustments, please contact HM / Resourcer -



About our people and the recruitment process - We're an inclusive employer of choice and we welcome applications from everyone! We encourage our colleagues to work flexibly, as we know traditional working patterns don't always fit. If you want to consider working flexibly, just let us know and we'll do our best to help and invest in your career with us, whilst you have a healthy work life balance.

Disclaimer: Candidates applying for this position on a secondment basis must inform their line manager prior to submitting their application. This is to ensure transparency and facilitate any necessary discussions regarding workload and responsibilities.